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Office Support Specialist

2 months ago

Albany, New York, United States Rose International Full time

Position Overview:

We are seeking a dedicated and detail-oriented Administrative Assistant to provide essential support in a dynamic office environment. This role is crucial for ensuring the smooth operation of daily administrative tasks.

Key Qualifications:

  • Comprehensive understanding of contemporary office practices, procedures, and equipment.
  • Solid grasp of office management principles and clerical processes.
  • Ability to manage routine administrative responsibilities independently.
  • Proficient in operating a personal computer and utilizing Microsoft Office Suite (Outlook, Word, Excel) with accuracy and efficiency.
  • Capable of analyzing and summarizing data in both written and numerical formats.
  • Skilled in preparing and maintaining program records and standard reports.
  • Effective verbal and written communication skills.
  • Aptitude for establishing and nurturing professional relationships.
  • Organizational skills for maintaining office files systematically.
  • Competence in gathering information from diverse sources for operational needs.
  • Physical capability to meet the demands of the role.
  • Strong telephone communication skills.
  • Professional appearance and demeanor.

Responsibilities:

  • Drafts and finalizes correspondence, documents, and records using computer software based on various source materials.
  • Composes and prepares communications on topics with established policies and procedures.
  • Maintains and updates database and spreadsheet records utilizing Microsoft Excel.
  • Establishes and organizes both confidential and general office files, in both physical and digital formats.
  • Monitors and tracks the progress of program activities.
  • Screens incoming calls and visitors to ascertain the nature of inquiries, providing information on established policies or directing them to the appropriate personnel.
  • Prepares mailings and correspondence as needed.
  • Orders and manages office supplies, ensuring adequate inventory levels.

Benefits:

For detailed information regarding employment benefits associated with this position, please refer to the appropriate resources. For any inquiries or concerns, please reach out to the HR Department through the designated channels.

Equal Opportunity Employer:

Rose International is committed to fostering a diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

If you require assistance during the application process or any phase of employment, please contact our HR Department.