Project Support Specialist

8 hours ago


Fresno, California, United States A-C Electric Company Full time
Project Support Specialist

This role involves supporting project teams with administrative tasks, including time records, certified payroll, billing, collections, job setup, and closeout activities. The ideal candidate will be highly organized and detail-oriented.

Responsibilities:
  • Accurately process time records and certified payroll.
  • Handle billing and collections per project requirements.
  • Support the project team with data entry, filing, and documentation.
  • Deliver exceptional customer service to various stakeholders.
Duties:
  • Manage project documentation, including job logs, billings, and purchase orders.
  • Coordinate job start and close activities, ensuring accurate records in relevant systems.
  • Develop reports and construction documents as needed (daily project reports, job hazard analysis, etc.).
  • Support daily operations, including screening calls, expense reports, and scheduling meetings.
  • Organize project files, SIPs, Certified Payroll from subs, and other essential documents.
  • Work closely with the project team on Kick-off meeting documentation.
  • Collaborate on reviewing project contracts and scope, emphasizing key deadlines.
  • Coordinate new hire paperwork and timecard approvals.
  • Monitor accounts receivables and report progress monthly.
  • Prepare Project Close Out schedules, working collaboratively with the team.
  • Sustain effective office operations through teamwork and coordination.
  • Maintain adequate inventory levels.
  • Manage master payroll schedules and approve weekly payroll.
  • Conduct market research to inform future business growth.

$18.00 - $27.00 an hour. Salary may vary depending on individual factors like location, experience, and skills. A competitive compensation package is offered.



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