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Administrative Support Professional

2 months ago

Austin, Texas, United States MALDONADO NURSERY AND LANDSCAPING INC Full time
Job Summary

Maldonado Nursery & Landscaping, Inc. is a leading landscaping partner. We are committed to providing high-quality landscaping services to commercial and residential clients at competitive prices.

We offer services in San Antonio, Austin, Corpus Christi, Houston, and Dallas/Fort Worth.

We are one of the largest family-owned landscaping and irrigation companies in South Texas and one of the largest privately held Hispanic-owned companies in the United States.

Key Responsibilities
  • Provide administrative support to the management team, including scheduling meetings, preparing agendas, and taking minutes.
  • Manage and organize office operations and procedures, including filing systems, supply inventory, and general office maintenance.
  • Act as the first point of contact for clients and vendors, responding to phone calls, emails, and visitors in a professional and friendly manner.
  • Assist in preparing proposals, contracts, and other documents for clients.
  • Coordinate and schedule appointments, meetings, and events for the team.
  • Maintain and update client and vendor databases with accurate and up-to-date information.
  • Process invoices, purchase orders, and track expenses to support the accounting team.
  • Assist with payroll processing and time management for field staff.
  • Handle and send mail and packages.
  • Prepare and distribute internal communications and reports as needed.
  • Assist new employees with the onboarding process, including completing documents, orientation, and coordinating training.
  • Perform other administrative tasks and special projects as needed.
Requirements
  • 2+ years of experience as an administrative assistant.
  • Must be bilingual in Spanish.
  • Experience in the landscaping industry is a plus.