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HR Operations Specialist

2 months ago

Chester, Virginia, United States Condair Full time

Condair Group, established in 1948 and headquartered in Switzerland, stands as the premier authority in humidification, dehumidification, and evaporative cooling solutions. Our engineering is rooted in scientific principles, allowing us to provide comprehensive, tailored solutions that clients can rely on throughout the entire lifecycle of their systems. By maintaining optimal humidity levels, we enhance productivity and foster healthier environments.

As we broaden our reach into the greater Richmond, Virginia area, we are in search of dedicated and skilled individuals to join our dynamic team. Elevate your career with us

Role Overview

The HR Operations Specialist plays a pivotal role in supporting various functions within the Human Resources department, contributing to both local and global HR initiatives.

Key Responsibilities:

  • Collaborate closely with management to address sensitive HR matters and undertake special projects as needed.
  • Oversee the recruitment process:
  • Assist in crafting job descriptions and documenting new roles as necessary.
  • Advertise job openings across relevant platforms.
  • Provide training to hiring managers on utilizing recruitment platforms effectively.
  • Conduct candidate searches using hiring platforms as required.
  • Liaise with recruitment agencies for candidate sourcing.
  • Coordinate and schedule interviews for hiring managers, participating as necessary.
  • Aid in the preparation of offer letters and related documentation, ensuring timely distribution for signatures.
  • Maintain candidate profiles within the applicant tracking system.
  • Prepare various employee-related documents, including pay increase letters and disciplinary notices.
  • Engage in the enhancement of people management processes and HR technology projects.
  • Develop and revise employee handbooks and related policies.
  • Lead special projects, such as compensation benchmarking analyses.
  • Support global HR initiatives and objectives.
  • Process payroll with meticulous attention to detail and accuracy.
  • Manage workers' compensation claims, ensuring compliance with documentation and follow-up procedures.
  • Administer company policies and provide guidance to both managers and employees.
  • Assist in tracking HR metrics, including leave time and turnover rates.
  • Provide support to managers on various employee relations topics.
  • Communicate HR updates effectively to staff.
  • Travel approximately 20% of the time to support broader organizational objectives.
  • Adhere to the company's Quality Assurance System and Health and Safety protocols.
  • Undertake additional duties as assigned by management.

Qualifications:

  • An Associate's or Bachelor's degree in business, human resources, or a related field is preferred, along with 3-5 years of experience as an HR generalist.
  • Proficiency in English (reading, writing, speaking).
  • Strong communication skills, with the ability to adapt language to various situations.
  • Capacity to make decisions with a comprehensive understanding of the overall context.
  • Competence in managing problems with multiple variables.
  • Ability to prioritize and manage multiple tasks effectively.
  • Proficient in Windows systems and experienced with MS Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
  • Familiarity with Paylocity HRIS systems is advantageous.
  • Basic mathematical skills for calculating rates, ratios, and percentages.
  • Capability to perform basic financial analyses and compute HR metrics.
  • Project Management Professional certification or SHRM-CP designation is a plus.
  • Knowledge of US employment laws and regulations is essential.
  • Understanding of documentation control principles, with a commitment to confidentiality.
  • Experience in drafting policies, procedures, and job descriptions is required.
  • Familiarity with LinkedIn Recruiter platform is beneficial.
  • Experience in processing US payroll is a plus.
  • Proven ability to work in the United States and willingness to travel internationally as needed.

Benefits:

  • Comprehensive medical, dental, and vision benefits.
  • Long-term and short-term disability insurance.
  • Life insurance and AD&D coverage.
  • 401K retirement plan.
  • Paid vacation and sick leave.

Personal Attributes:

Team Collaboration

  • Balances individual and team responsibilities.
  • Open to feedback and encourages a collaborative environment.
  • Willingly assists others to achieve shared goals.

Motivation

  • Demonstrates a strong commitment to achieving success.
  • Proactively takes initiative to complete tasks without needing direction.

Integrity

  • Upholds high ethical standards in all interactions.

Professionalism

  • Approaches others with tact and respect.
  • Maintains composure under pressure and follows through on commitments.
  • Treats all individuals with respect, regardless of their position.
  • Takes responsibility for actions and seeks assistance when necessary.

Safety Awareness

  • Adheres to safety and security protocols.
  • Utilizes equipment and materials according to guidelines.

Reliability

  • Consistently punctual and completes work within deadlines.
  • Adapts well to changes and unexpected situations.

We are an equal opportunity employer.