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Personnel Coordinator
2 months ago
Compensation:
$27 - $28.50 an hour based on experience.
Hilton Santa Clara is looking for a dedicated HR Operations Specialist to become part of our dynamic team, enjoying the perks of our vibrant hotel atmosphere.
The HR Operations Specialist will support the HR Director with various administrative responsibilities related to recruitment, onboarding, terminations, benefits administration, data management, payroll preparation, workplace safety, and recordkeeping.
Candidates should possess 1-2 years of clerical experience in Human Resources and be proficient in word processing and spreadsheet applications.
Must be available to work occasional weekends.Benefits Overview:
Medical (Anthem or Kaiser)
Dental (Aetna)
Vision (VSP) and Life Insurance (The Hartford)
Voluntary Benefits including Accident, Critical Illness, Hospital Indemnity, Supplemental Life (The Hartford)
401K Retirement Plan with 4% match and immediate 100% vesting (Transamerica)
Paid vacation, sick leave, and holidays
Complimentary parking at the hotel
Meal allowance
Educational support
Discounted room rates with any Hilton Brand Hotel
Additional discounts for select hotels within our portfolio
Two pairs of slip-resistant shoes annually
Discounted rates for travel-related services such as car rentals and theme parks
Key Responsibilities:
Assist in the recruitment process, including scheduling interviews, conducting background checks, and creating new hire files while occasionally attending job fairs.
Ensure accurate data entry into HR software for new hires, terminations, training, and benefits.
Assist with benefits administration, enrollment, and wellness programs.
Contribute to safety initiatives.
Help plan and execute employee engagement events.
Support employee training initiatives.
Assist in creating newsletters and facilitating interdepartmental communication.
Perform clerical tasks such as copying, filing, and faxing.
Familiarize yourself with the operational procedures of other hotel departments, collaborating in a friendly manner to ensure guest satisfaction.
Attend departmental and inter-departmental meetings in the absence of the HR Director.
Report any relevant information regarding hotel operations, guests, or employee activities to management.
Maintain knowledge of hotel emergency procedures.
Ensure complete guest satisfaction.
Conduct safety inspections throughout the hotel.
Update bulletin boards and guest feedback boards.
Assist with locker checks.
Follow supervisor's directives and perform additional duties as assigned.
Assist with payroll documentation as follows:
Review daily payroll edits to ensure all departments have verified their time entries and made necessary corrections.
Verify that all payroll edits have the required documentation.
Input sick leave, vacation, and holiday pay into the payroll system.
Balance and enter earnings into payroll.
Input new hires into the payroll system, including all relevant information.
Balance deductions and payments to third parties such as garnishments and insurance.
Prepare paychecks for distribution on payday.
Ensure all paychecks are accurate and signed by employees.
Manage payroll-related benefits and ensure compliance with enrollment processes.
Review team member benefit eligibility and coordinate annual enrollment.
Reconcile medical invoices and ensure timely payments.
Initiate off-boarding processes, including benefit terminations.
Ensure that team member files are complete and securely maintained.
Assist in organizing team member activities (e.g., employee of the month recognition, picnics, etc.).
Job Requirements:
Proficiency in speaking, reading, and writing in English is required; bilingual Spanish is a plus.
Experience with UKG is preferred.
Prior payroll experience is mandatory.
Ability to read, comprehend, and write instructions, correspondence, and memos.
Experience in Human Resources and/or administrative roles is preferred.
Previous experience in the hotel industry is advantageous.
Strong organizational skills and the ability to manage time effectively are essential.
The Hilton Santa Clara is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
If you require accommodation during the application process due to a medical condition or disability, please inform us of your needs.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discriminate against employees or applicants for inquiring about, discussing, or disclosing their own pay or that of another employee or applicant.
However, employees with access to compensation information as part of their essential job functions cannot disclose this information to individuals without access unless required by law or in response to a formal complaint.
41 CFR c)