Business Operations Assistant

2 weeks ago

Chicago, Illinois, United States CMT Services Inc Full time
Position Overview

Salary: Competitive

Company Overview:

CMT Services, Inc. is a vibrant and expanding small enterprise dedicated to supporting various government entities at the Federal, State, and Local levels. As a certified HUBZone and Woman Owned Small Business (WOSB), we pride ourselves on delivering exceptional professional services that align with the strategic objectives of our clients. Guided by our core principles of Integrity & Commitment, CMT's mission is to consistently provide top-tier services, leveraging best practices from our team of industry specialists to ensure our clients' success and establish CMT Services as their Trusted Partner of Choice.

Key Responsibilities:

  • Conduct a range of record-keeping, reporting, and informational tasks to support various programs. Maintain, update, and verify data, ensuring accuracy through direct comparison with source documents.
  • Assist in gathering and developing resource materials and information to support the Front Office, Real Estate Division programs, and Project Management Office in Design & Construction.
  • Manage bulletin boards, selecting and organizing materials for future reference. Record, sort, assemble, and file information related to specific projects, contracts, and financial documentation.
  • Collaborate closely with management and specialists to prepare and organize all necessary documentation for the successful completion of lease files and reports.
  • Monitor and maintain various records, extracting information and entering it into databases to identify trends and generate management reports for decision-making purposes.
  • Provide assistance to users with software and hardware issues, utilizing computer applications to produce and manage a variety of documents, including spreadsheets and databases.
  • Respond to data input and verification requests from various managers and specialists, ensuring timely and accurate data entry into the appropriate systems.
  • Participate in special projects related to data management and integrity, including audits and inventory management.
  • Handle incoming calls, directing them to the appropriate personnel and providing general information as needed.
  • Demonstrate proficiency in computer skills, particularly in Microsoft Office Suite and Google applications, and operate standard office equipment effectively.
  • Perform additional duties such as maintaining attendance reports and participating in data management projects as assigned.
  • Maintain a Desk Reference Guide for the position and undertake other comparable tasks as required.
  • Work independently to research and prepare documents for review.

Qualifications:

  • Must possess Secret Clearance.
  • Advanced proficiency in Microsoft Office applications.
  • Strong communication skills, both written and verbal.
  • Demonstrated resourcefulness and initiative in a fast-paced environment.
  • Attention to detail and ability to accomplish tasks with minimal supervision.
  • Professional demeanor and effective interpersonal skills.
  • Ability to meet both planned and unplanned deadlines efficiently.
  • All personnel must undergo a background suitability clearance prior to employment.
  • Ability to work independently while receiving adequate supervision to ensure successful performance.
  • Capability to analyze complex data and present insights to leadership.

Minimum Experience: A minimum of two years in an administrative role, preferably within a government agency or contractor environment.

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