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Purchasing Manager

1 month ago

Valley Cottage, New York, United States ARC of Rockland. Full time

{"h1": "Purchasing Manager Job Description", "h2": "Job Summary", "p": "The Purchasing Manager is responsible for overseeing the procurement process at ARC of Rockland, ensuring timely acquisition of goods and services at the best possible quality and pricing. This role involves developing purchasing strategies, managing vendor relationships, negotiating contracts, and ensuring compliance with Agency policies and industry regulations.", "h2": "Key Responsibilities", "ul": [{"li": "Ensure all purchasing activities comply with Agency policies and procedures; comply with relevant industry laws and regulations; and maintain ethical standards in supplier interactions."}, {"li": "Responsible for the Procurement system, including updating codes, grant tracking and integration with accounting software. Provide training to staff on using the procurement system effectively, and offering ongoing support for any issues that arise. Oversee and optimize the procurement process through technology."}, {"li": "Oversee the purchasing process, from requisition through order placement and delivery. Ensure that requisitions are followed up on or expedited when required."}, {"li": "Monitor all requisitions for compliance before approval. Ensure that purchasing documents are properly completed and terms and conditions are appropriate. Ensure all necessary back-up is included and appropriate descriptions of goods or services are in the body of the requisition."}, {"li": "Analyze costs, spending patterns and supplier performance to make informed decisions and to identify opportunities for cost reduction and efficiency improvements."}, {"li": "Maintain strong relationships with suppliers, fostering collaboration and ensuring quality and reliability. Assist with contract negotiations and terms to ensure the best quality and pricing."}, {"li": "Stay informed of field related trends, new products, potential suppliers, and industry developments. Recommend purchases of goods, utilities and/or services based on anticipated changes in prices or on unusual availability situations. Identify potential risks in the supply chain and develop contingency plans to mitigate them."}, {"li": "Work closely with other departments including finance, facilities, transportation, administration, and programs to align procurement goals with organizational strategies."}, {"li": "Assist department leads with preparation of bid requests/proposals, reviews of bid proposals, and negotiating contracts within budgetary limitations and scope of authority. Meet with and selects vendors, assess their capabilities, and evaluate performance of same."}, {"li": "Discuss defective or unacceptable goods or services with staff, vendors, and others to determine source of trouble and initiates corrective action."}, {"li": "Assist program staff with inventory levels to ensure adequate stock while minimizing excess. Site visits as necessary to assess inventory levels."}, {"li": "Responsible for contract management. Centrally store all contracts in a secure, organized manner for easy access and retrieval. Monitor key dates such as expiration, renewal, and review periods to prevent lapses. Set up notifications for important deadlines and tasks to keep stakeholders on track."}, {"li": "Prepare regular reports for management review including open PO's, work with Accounts Payable and requisitioner to determine status; cost savings; vendor performance; and inventory levels."}], "h2": "Requirements", "ul": [{"li": "Bachelor's degree in Business Administration, Supply Chain Management, or a related field."}, {"li": "A minimum of three years of proven experience in purchasing or procurement, preferably in a managerial role."}]}