Program Coordinator
1 month ago
Job Summary
The Program Assistant will provide administrative support to the shelter team, ensuring the efficient operation of the facility. This role will oversee daily attendance and census reports, manage supplies, and maintain accurate records.
Key Responsibilities
- High School Diploma or equivalent required
- Oversee daily HRA attendance and census reports
- Order, purchase, and monitor food, office, and other supplies necessary for efficient operation
- Prepare and maintain accurate and complete records and statistics
- Write, proofread, distribute, and file letters, memos, emails, reports, and other correspondence
- Answer telephone, schedule appointments, and attend to guests
- Review and route mail, faxes, and other correspondence
- Maintain resident case records
- Coordinate set-up and staffing of events, including holiday, workshops, donor, and general meetings
- Attend staff meetings and take minutes
- Prepare documentation for billing
- Assist with data entry in SORTS, ADP, EPMX, and other systems
- Process purchase requisitions, check requests, and petty cash reconciliation
- Complete other duties as needed and/or requested by management to align with mission and vision of the organization
Requirements
- High School Diploma or equivalent
- Excellent organizational and communication skills
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office and other software applications
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