Program Coordinator
1 week ago
Apicha Community Health Center is seeking a highly organized and detail-oriented Program Assistant to support our Manhattan location. The ideal candidate will have strong communication skills, be proficient in Microsoft Office, and have experience working in a fast-paced environment.
The Program Assistant will provide administrative support for program-related activities, including answering phones, emails, and assisting with program activities, filing, inventory, managing purchase orders, and tracking supplies.
Responsibilities:
- Provide support for program-related activities, including handling Metrocards, processing Check Requests and Purchase Orders for client educational items, and tracking and managing supply inventory for the Department of Support Services.
- Assist in the management of remote document storage.
- Prepare, submit, and reconcile purchase orders for program supplies and other financial transactions.
- Order, distribute, and track Metro Cards for the Department of Support Services.
- Assist the departmental staff with special projects, such as mailing education items to clients.
- Input data into various databases.
- Assist with event planning and related functions, such as group education.
- Coordinate and follow up with Apicha's staff and external vendors for purchase orders and other requests, including preparing expense reports.
- Special project support, such as information gathering, creating spreadsheets, creating mailing lists, etc.
- Organize and maintain office space with program supplies, ensuring space is tidy and items are labeled accurately, and routinely submit reports to the Associate Director of Support Services - Operations.
- Communicate clearly with Apicha's staff, clients, and external vendors, as needed, to provide timely responses to day-to-day tasks as they arise.
- Participate in internal and external meetings and trainings, including taking meeting notes and assisting as assigned.
- Perform other duties as assigned.
Requirements:
- High school diploma/GED with 2 years of experience required; some college preferred.
- Customer service-oriented.
- Proficiency in Microsoft Word, Microsoft Excel, and Outlook, with the ability to learn various in-house applications.
- Strong organization, bookkeeping, and time-management skills.
- Self-motivated to achieve organizational mission.
- Strong verbal and written communication skills.
- Must be reliable, detail-oriented, and resourceful.
- Must comply with HIPAA guidelines.
- Experience working with diverse cultural environments in a professional manner preferred.
- Ability to lift and carry heavy loads (up to 50lbs).
- Ability to work flexible hours, including some evenings and weekends, required.
Apicha Community Health Center offers a competitive employee benefits package, including 11 paid holidays, vacation and sick leave, health insurance coverage, flexible spending account, life insurance, and employee assistant program, among others.
We are an equal opportunity employer that does not discriminate on the basis of age, race, creed, religion, national origin, gender, disability, marital status, citizenship status, or sexual orientation.
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