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Office Administration Specialist

2 months ago

MagstattleBas, Grand Est, United States U.S. Army Corps of Engineers Full time

About the Role:

The Administrative Support Assistant (OA) plays a crucial role in executing a range of administrative and clerical tasks that facilitate effective personnel management, training coordination, procurement processes, and overall office organization.


Key Responsibilities:


Assist organizational staff by providing guidance on personnel management, training opportunities, procurement, and documentation management.

Ensure precise maintenance of time and attendance records, entering data into the automated systems promptly.

Utilize a comprehensive understanding of organizational procedures to make informed decisions based on established guidelines and regulations.

Coordinate training sessions for branch personnel in collaboration with the Training Division, ensuring dissemination of information regarding new training opportunities.

Offer expertise in the procurement of goods, supplies, and services to support operational needs.


Requirements:
Applicants may be subject to a suitability or fitness determination based on a completed background investigation.
Typing proficiency of at least 40 words per minute is required.

Qualifications:

Eligibility:
Applicants must meet one of the following employment authority categories:
Current Department of Army Civilian Employees
Current Department of Defense (DOD) Civilian Employees (non-Army)
Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
Interagency Career Transition Assistance Plan
Land Management Workforce Flexibility Act
Military Spouses under Executive Order (E.O)
Non-Department of Defense (DoD) Transfer
Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
Priority Placement Program, DoD Retained Grade Preference Eligible
Veterans Employment Opportunity Act (VEOA) of 1998

Qualifications at the GS-05 Level:

Specialized Experience:

One year of specialized experience in maintaining records and documentation for accuracy; experience with personal computers and various software programs to obtain information.

OR

Education:

Four years of education beyond high school in an accredited business, secretarial, or technical institution.

OR

Combination of Education and Experience:

A combination of education and experience may qualify for this position, provided the total meets at least 100% of the requirements.


Qualifications at the GS-06 Level:

Specialized Experience:

One year of specialized experience performing diverse administrative support functions, including using automated systems for personnel data entry and report generation.

OR

Education:

Nine semester hours of graduate-level education in a relevant field, such as Business Administration.

OR

Combination of Education and Experience:

A combination of education and experience may qualify for this position, provided the total meets at least 100% of the requirements.


Qualifications at the GS-07 Level:

Specialized Experience:

One year of specialized experience coordinating clerical actions and utilizing an automated personnel data system for management support, including timekeeping and training.

OR

Education:

One full year of graduate-level education in a relevant field, such as Business Administration.

OR

Combination of Education and Experience:

A combination of education and experience may qualify for this position, provided the total meets at least 100% of the requirements.


Additional Information:
Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
Proof of U.S. Citizenship is required.
A two-year trial/probationary period may be necessary.
Direct deposit of pay is mandatory.
This position is part of Career Program (CP) 10.
Military spouse preference (MSP) may be claimed if applicable.