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Purchase Order Coordinator

2 months ago

Columbia, South Carolina, United States CRH Full time

Job Summary:

The Purchase Order Coordinator is responsible for the accurate and timely processing of purchase orders. This role involves monitoring a PO mailbox, coordinating the submission of purchasing requests from various lines of business, communication with vendors, ensuring that quotes and supporting documentation submitted to mailbox meet company standards, data input to generate POs, coordination of PO receipts, and maintaining accurate records of transactions.

Key Responsibilities:

  • Create, review, and process purchase orders in accordance with company policies.
  • Ensure all purchase orders are accurate, complete, and contain the necessary information.
  • Utilization of judgement related to verifying that internal coding for cost is accurate in accordance with company policies.
  • Communicate with PO requestor and vendor to confirm order details, pricing, and delivery schedules.
  • Address and resolve any discrepancies or issues related to purchase orders.
  • Maintain and update purchase order records in the company's procurement system.
  • Ensure that all records are accurate and up-to-date for SOX requirements and audit purposes.
  • Coordinate with line of business contact to verify that goods/services have been received before processing PO goods/services receipts.
  • Coordinate resolution of discrepancies that arise if an invoice does not match to purchase order.
  • Prepare and distribute reports on purchase order status, spending, and vendor performance as required.
  • Ensure that all purchasing activities comply with company policies and legal requirements.
  • Provide administrative support to the purchasing and accounting department as needed.
  • Assist in resolving any issues related to orders, deliveries, or payments.

Qualifications:

  • High school diploma or equivalent. An associate degree in business, finance, or a related field is a plus.
  • Minimum of 1-2 years of experience in a purchasing or procurement role, preferably as a PO Clerk or in a similar position.
  • Strong attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Experience with procurement software or ERP systems is an advantage, Proactis is a plus.
  • Excellent communication and interpersonal skills across various communication channels.
  • Ability to work independently and as part of a team.
  • Strong organizational and time management skills.

About CRH:

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies, and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

What We Offer:

  • Highly competitive base pay.
  • Comprehensive medical, dental, and disability benefits programs.
  • Group retirement savings program.
  • Health and wellness programs.
  • A culture that values opportunity for growth, development, and internal promotion.