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Administrative Coordinator

2 months ago

Waltham, Massachusetts, United States Perfect Dental Management Full time
Administrative Assistant Job Description

The Administrative Assistant plays a pivotal role in ensuring the efficient operation of the support office. This role involves managing various administrative tasks, handling office deliveries, welcoming visitors, answering incoming calls, and overseeing special projects. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple responsibilities.

Key Responsibilities:
  • Welcome Support office visitors and provide a warm welcome to our team.
  • Provide administrative support such as answering phone calls, scheduling appointments, managing calendars, and preparing reports and presentations.
  • Manage daily operations of the support office, ensuring a smooth and efficient workflow.
  • Assist in resolving vendor issues or discrepancies, and maintain a positive working relationship with our partners.
  • Answer incoming calls and respond to emails in a timely and professional manner.
  • Maintain the support office cleanliness and organization, ensuring a safe and healthy work environment.
  • Assist with other administrative tasks as needed, and be flexible to adapt to changing priorities.
  • Open and close the support office, ensuring a secure and organized workspace.
  • Provide Human Resources support and assistance, including employee learning management and collaboration with monthly Newsletter/announcements.
Requirements:
  • High school diploma or equivalent, with an Associate's or bachelor's degree in business administration or related field preferred.
  • Proven experience in an administrative role, with experience in accounts payable a plus.
  • Strong organizational skills and attention to detail, with excellent written and verbal communication skills.
  • Ability to work independently and prioritize tasks effectively, with strong problem-solving skills and ability to work well under pressure.

This is an in-person position, and the salary range is $19-$23 per hour.