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Office Support Specialist

2 months ago

Ocoee, Florida, United States Westgate Resorts Full time
Job Overview

We are seeking a dedicated individual to support the Risk Management Department with essential clerical tasks, data management, and legal invoicing processes.

To excel in this role, candidates must demonstrate the ability to fulfill each key responsibility effectively. Furthermore, adherence to our core company values is crucial:

  • Integrity
  • Passion
  • Work Ethic

Key Responsibilities

  • Update billing information in the Origami claims system
  • Process legal invoices for account management
  • Conduct daily data entry in the Origami platform
  • Handle incoming phone inquiries
  • Generate reports utilizing Excel
  • Order office supplies through the Fusion system
  • Prepare shipments and create FedEx labels
  • Maintain pest control service records in the system
  • Input pest control orders in Fusion
  • Manage the legal calendar efficiently
  • Provide administrative support to the Risk Management Team
  • Assist with various tasks as needed
  • Prepare and oversee invoice processing
  • Respond to phone calls
  • Perform data entry tasks

Qualifications

Experience

  • A minimum of one year in an administrative role or experience in an office environment

Education & Certifications

  • High school diploma or equivalent; an associate's degree is advantageous

Skills & Knowledge

  • Proficient in Microsoft Office Suite
  • Effective calendar management skills
  • Strong administrative support capabilities
  • Bilingual proficiency is a plus

Why Join Westgate Resorts?

  • Comprehensive health benefits including medical, dental, and vision coverage
  • Paid Time Off (PTO) encompassing vacation, sick leave, and personal days
  • Paid holidays
  • 401K plan with a generous company match
  • Access to Daily Pay benefit for flexible pay options
  • Family-oriented benefits including maternity and paternity leave, as well as adoption assistance
  • Wellness programs to support your health
  • Flexible Spending Accounts
  • Tuition assistance for continued education
  • Military leave options
  • Employee Assistance Program (EAP) for personal support
  • Life, disability, accident, critical illness, and hospital insurance
  • Pet insurance for your furry family members
  • Exclusive discounts for team members on various services and experiences
  • Opportunities for advancement and professional development
  • Engagement in community involvement programs

Westgate Resorts is an Equal Employment Opportunity employer. We welcome applications from all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other protected status under applicable law.