Administrative Assistant Senior

2 days ago

Woods Hole, Massachusetts, United States Woods Hole Oceanographic Institution Full time

Job Summary

The Woods Hole Oceanographic Institution is seeking an experienced Administrative Assistant II to join the Department of Marine Chemistry and Geochemistry. This is a regular, full-time, non-exempt position, and is eligible for benefits.

Key Responsibilities

  • Provide administrative support to the department, including verifying fund availability, handling complex incoming traffic, and compiling appointment and promotion files.
  • Format documents and demonstrate expert word processing skills, including proficiency in MS Office 360.
  • Approve processing of institution forms, assist with travel arrangements, and coordinate large meetings and conferences.
  • Monitor supplies of office machines, assist others with online purchases, and interact with facilities personnel for completion of work orders.
  • Research, compile information, and make presentations to the unit or to a group, such as IEG, regarding one's field of expertise.
  • Train and/or teach junior or new staff, comment on performance, and participate in recruitment processes.

Requirements

  • High School diploma or GED required; Associate's degree preferred.
  • 1-3 years related work experience required, with experience with computer systems, including web-based applications and Microsoft Office applications.
  • Must be proficient in English.

Affirmative Action/EEO Statement

The Woods Hole Oceanographic Institution is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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