Travel Coordinator
4 weeks ago
At Pacific Companies, we are seeking a highly skilled Travel Coordinator to join our team. As a key member of our Travel department, you will be responsible for coordinating travel arrangements for physicians and ensuring a seamless experience for our clients.
Responsibilities:- Serve as the main point of contact for physicians, clients, and recruiters for travel & scheduling coordination to resolve issues, ensure positive results, and deliver a great customer experience.
- Research travel destinations and prepare travel correspondence for clients and physicians.
- Remain aware of travel-related information that may cause delays or prevent flight connections from occurring and communicate this information to clients and various departments within the organization.
- Make last-minute travel arrangements due to inclement weather or other travel emergencies.
- Ensure physician travel details are accurate and manage updates if necessary.
- Prepare clear and concise documentation to adequately report expenses and travel reimbursement charges in a timely manner.
- Provide support to clients and physicians by answering any questions they may have related to travel.
- Maintain online booking tools, travel profiles, and contracts with travel vendors for negotiated discounts on all air, car, and hotel reservations.
- Submit physicians timesheets with utmost accuracy.
- Collect payroll documents on behalf of physicians and input them into an internal database for payroll processing.
- High School diploma or equivalent.
- Exceptional attention to detail and customer service skills.
- Phenomenal phone skills.
- Ability to multitask, prioritize, and organize a diversified workload in a fast-paced environment.
- Excellent verbal and written communication skills.
- Maintain professionalism, courtesy, and composure always, including in stressful situations.
- Be a self-motivated team player who takes initiative.
- Demonstrated proficiency with Microsoft Office applications.
- Proficient in the English language.
Onsite Monday through Friday.
Collaborative team culture that values innovation and continuous improvement.
Paid Holidays, PTO, Sick Days, etc.
Comprehensive Benefits: Medical, Dental, Vision, Life, and 401k with company match.
Team-oriented, driven and positive corporate culture.
Award-winning company culture.
Our Core Values:
- Attitude: Believing is everything.
- Sense of Urgency: We don't stop until after the job is done.
- Teamwork: We accomplish more together.
- Accountability: To ourselves, team candidates and clients.
- No Drama: Save the drama for your mama.
- Driven to Win.
Awards and Recognitions:
- OC Business Journal Best Places to Work.
- Orange County Register Top Workplaces.
- Modern Healthcare Best Places to Work.
- Staffing Industry Analyst (SIA) Fastest-Growing Private Company (Top 50) and Best Places to Work.
- Inc. 5000 Fastest Growing Private Companies.
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