Travel Coordinator

4 weeks ago


Irvine, California, United States Pacific Companies Full time
Job Title: Travel Coordinator

At Pacific Companies, we are seeking a highly skilled Travel Coordinator to join our team. As a key member of our Travel department, you will be responsible for coordinating travel arrangements for physicians and ensuring a seamless experience for our clients.

Responsibilities:
  • Serve as the main point of contact for physicians, clients, and recruiters for travel & scheduling coordination to resolve issues, ensure positive results, and deliver a great customer experience.
  • Research travel destinations and prepare travel correspondence for clients and physicians.
  • Remain aware of travel-related information that may cause delays or prevent flight connections from occurring and communicate this information to clients and various departments within the organization.
  • Make last-minute travel arrangements due to inclement weather or other travel emergencies.
  • Ensure physician travel details are accurate and manage updates if necessary.
  • Prepare clear and concise documentation to adequately report expenses and travel reimbursement charges in a timely manner.
  • Provide support to clients and physicians by answering any questions they may have related to travel.
  • Maintain online booking tools, travel profiles, and contracts with travel vendors for negotiated discounts on all air, car, and hotel reservations.
  • Submit physicians timesheets with utmost accuracy.
  • Collect payroll documents on behalf of physicians and input them into an internal database for payroll processing.
Qualifications:
  • High School diploma or equivalent.
  • Exceptional attention to detail and customer service skills.
  • Phenomenal phone skills.
  • Ability to multitask, prioritize, and organize a diversified workload in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Maintain professionalism, courtesy, and composure always, including in stressful situations.
  • Be a self-motivated team player who takes initiative.
  • Demonstrated proficiency with Microsoft Office applications.
  • Proficient in the English language.
Work Environment:

Onsite Monday through Friday.

Collaborative team culture that values innovation and continuous improvement.

Paid Holidays, PTO, Sick Days, etc.

Comprehensive Benefits: Medical, Dental, Vision, Life, and 401k with company match.

Team-oriented, driven and positive corporate culture.

Award-winning company culture.

Our Core Values:

  • Attitude: Believing is everything.
  • Sense of Urgency: We don't stop until after the job is done.
  • Teamwork: We accomplish more together.
  • Accountability: To ourselves, team candidates and clients.
  • No Drama: Save the drama for your mama.
  • Driven to Win.

Awards and Recognitions:

  • OC Business Journal Best Places to Work.
  • Orange County Register Top Workplaces.
  • Modern Healthcare Best Places to Work.
  • Staffing Industry Analyst (SIA) Fastest-Growing Private Company (Top 50) and Best Places to Work.
  • Inc. 5000 Fastest Growing Private Companies.

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