Strategic Operations Coordinator

4 weeks ago


Irvine, California, United States Calqulate Full time

About the Role

We are seeking a highly organized and proactive Executive Assistant to support the CEO of a leading software solutions firm at Calqulate. This role goes beyond traditional administrative support, offering the opportunity to engage in strategic partnership and project execution.

Key Responsibilities

  • Manage and organize the CEO's email and calendar.
  • Coordinate domestic and international travel arrangements.
  • Provide support for special projects and assist in business operations.
  • Prepare for strategic, operational, and client meetings.
  • Develop, refine, and implement standard operating procedures.
  • Handle operational tasks such as contracts, invoices, and compliance.
  • Act as the primary point of contact for the CEO.
  • Execute tasks independently with flexibility and discretion.

Requirements

  • Proven experience in complex coordination and operations, ideally within a start-up environment.
  • Prior experience supporting executives in fast-paced, growth-driven settings.
  • Proficiency in MS Office 365.
  • Exceptional organizational skills with keen attention to detail.
  • Ability to handle sensitive and confidential information with the utmost discretion.
  • Bachelor's Degree preferred.

Work Environment

Calqulate offers a hybrid work environment, with a blend of remote work, in-office days, and occasional travel.



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