Accounting Technician

1 month ago

Austin, Texas, United States TEXAS DEPARTMENT OF PUBLIC SAFETY Full time
Job Summary

We are seeking a highly skilled Accounting Technician to join our team at the Texas Department of Public Safety. As an Accounting Technician, you will be responsible for performing complex accounting support work, processing invoices, and ensuring accurate and timely payments.

Key Responsibilities
  1. Process invoices and travel vouchers for products and services, ensuring accuracy and adherence to current policies and procedures.
  2. Review invoices to determine the accuracy of encumbrances, billing amounts, and vendor information, and reconcile identified discrepancies.
  3. Initiate vouchers for payment of invoices or travel vouchers and enter relevant data into a computerized accounting system.
  4. Work under limited supervision, with considerable latitude for the use of initiative and independent judgment.
  5. Perform detailed reviews and process payments for invoices, travel vouchers, and credit card statements.
  6. Track invoices and/or travel vouchers using internal tracking systems to ensure payments are made in a timely manner.
  7. Prepare spreadsheets as needed to calculate and document the pro-rated allocation of invoice amounts among various budgets.
  8. Monitor status of invoices and/or travel vouchers awaiting additional information, documentation, or approval.
  9. Code and process payment of invoices and/or travel vouchers charging identified budgets for payment in the State Comptroller's Accounting System (CAPPS).
  10. Research delinquency, termination, and/or disconnect notices to establish payment status and contact vendors for resolution.
  11. Operate a personal computer to enter, retrieve, edit, and balance the accounts payable information into the Centralized Accounting and Payroll/Personnel Systems (CAPPS) or Uniform State Accounting System (USAS) automated accounting systems.
Requirements
  • Graduation from a standard senior high school with a High School Diploma is required.
  • Additional college coursework in accounting is preferred.
  • Minimum of one (1) year experience performing accounting related work.
  • Experience in applying accounting principles and/or experience with accounting systems is preferred.
  • Substitution Note: Education of the type described may be substituted for the experience requirement on a year-for-year basis.
  • Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies, and procedures.
  • Must demonstrate an ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
  • Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment.
  • Must demonstrate ability to access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner quickly and efficiently.
  • Must demonstrate an ability to examine data/information, discern variations/similarities, and be able to identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
  • Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
  • Ability to quickly learn multiple system requirements and troubleshoot solutions to issues.
  • Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.
  • Must be able to work in a safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
  • Availability for after-hour and weekend work is required as needed.

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