Executive Operations Specialist

1 week ago

Cleveland, Ohio, United States 4AIR Full time
Job Overview

4AIR is in search of a meticulous, forward-thinking, and committed Executive Assistant to provide comprehensive support to the Executive team.

As the first and only sustainability solutions program tailored for aviation, 4AIR aims to tackle the climate impact associated with the industry. Our innovative framework offers a clear and verifiable pathway for aviation stakeholders to achieve significant reductions in aircraft emissions.

KEY RESPONSIBILITIES:

  • Travel Coordination: Manage and organize all travel arrangements for the CEO, including booking flights, securing accommodations, and arranging ground transportation. Act as a proactive troubleshooter to swiftly resolve any travel-related challenges, providing real-time support during trips.
  • Office Administration: Supervise the daily functions of the office to ensure operational efficiency. This includes organizing executive meetings and coordinating meals and other necessary arrangements for the team.
  • Executive Support: Aid the CEO in maintaining organization and managing essential communications. This involves tracking open items from portfolio company leaders, identifying follow-up tasks, and proactively drafting correspondence for review.
  • Communication Management: Facilitate the CEO's responses to customer inquiries and feedback, ensuring timely and appropriate communication. Prepare and draft correspondence on behalf of the CEO for review.
  • Portfolio Oversight: Stay informed about developments within portfolio companies, assisting in monitoring key deliverables and ensuring the CEO is well-prepared for all meetings and engagements.
  • Collaboration: Work in conjunction with other Executive Assistants across the portfolio of companies, providing assistance as needed.
  • Content Development: Create and curate engaging content for social media platforms, particularly LinkedIn, to enhance brand visibility and audience interaction.
  • Industry Monitoring: Proactively gather and deliver a weekly report to the CEO on industry activities, keeping abreast of new trends and news that may influence decision-making.
  • Administrative Support: Assist with the organization and completion of expense reports and other administrative tasks as required.

QUALIFICATIONS:

  • Bachelor's degree or equivalent experience.
  • Demonstrated experience as an Executive Assistant or in a similar capacity, ideally within a fast-paced and dynamic environment.
  • Trustworthy individual capable of handling confidential information with discretion.
  • Ability to meet deadlines while prioritizing tasks, showcasing flexibility, a strong work ethic, meticulous attention to detail, and a sense of urgency.
  • Exceptional written and verbal communication skills.
  • Strong problem-solving abilities with a proactive mindset to anticipate the CEO's needs.
  • Capability to prioritize and manage multiple projects simultaneously.
  • A decisive and confident decision-maker.

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