Administrative Support Specialist

6 days ago


San Antonio, Texas, United States VQ Full time

VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards. Our team works tirelessly to ensure that every child receives the support they need to thrive.

Job Summary

We are seeking an experienced Administrative Assistant to provide administrative support to our office operations. As a key member of our team, you will be responsible for handling various tasks, including managing schedules, coordinating meetings, and maintaining filing systems.

Key Responsibilities
  • Manage program leadership schedules, appointments, and travel arrangements
  • Coordinate meetings, including scheduling, sending invitations, and preparing necessary materials
  • Answer and direct phone calls, emails, and other correspondence to appropriate parties
  • Prepare and distribute correspondence, memos, letters, reports, and other documents
  • Maintain filing systems, both electronic and physical, ensuring proper organization and easy retrieval of documents
  • Assist in the preparation of presentations and reports
  • Perform general clerical duties, including photocopying, scanning, faxing, and mailing
Requirements
  • High School Diploma or General Education Diploma
  • 21 years of age or older
  • Flexible schedule (evening, weekends, holidays) to facilitate program services
  • Cleared background checks from appropriate entities, including Child Abuse and Neglect and FBI criminal background
  • Valid driver's license and eligibility to drive to facilitate program services as required
Working Conditions/Physical Requirements
  • Lift and carry up to 10 pounds frequently, up to 20 pounds occasionally, up to 50 pounds infrequently
  • Perform tasks that may involve standing or walking 50% of the day; sitting 50% of the day
  • Bend, stoop, reach, and grasp as necessary
  • Provide First Aid and CPR
  • Perform physical holds as instructed in Crisis Prevention Intervention training (CPI)

The estimated salary for this role is $20-$25 per hour, depending on location and experience. If you are a motivated and organized individual who is passionate about providing excellent administrative support, please submit your application.



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