HR Operations Specialist

1 week ago

Durham, North Carolina, United States FHI Clinical Inc Full time
Job Overview

Position Summary:

The HR Operations Specialist plays a crucial role in providing comprehensive administrative support across various Human Resources functions. This includes areas such as talent acquisition, employee onboarding and offboarding, employee engagement, benefits management, payroll processing, and training initiatives. The specialist is responsible for facilitating HR activities within the department and executing additional tasks as needed.

Key Responsibilities:

  • Acts as a key resource for the HR team and employees in diverse areas such as HRIS, compensation, benefits, recruitment, onboarding, payroll, and training.
  • Serves as the primary contact for employees regarding general HR inquiries.
  • Independently addresses employee questions with accuracy and professionalism.
  • Effectively communicates company policies and programs to staff.
  • Maintains the HRIS and timekeeping systems, ensuring accurate vendor file feeds.
  • Processes employee updates in relevant systems related to new hires, job changes, performance reviews, and benefits management.
  • Ensures the accuracy and timeliness of HR data, including payroll and employee information, across various systems.
  • Demonstrates a thorough understanding of benefits administration and stays informed about changing federal and state regulations.
  • Acts as the primary contact for corporate payroll, ensuring compliance with timelines and accuracy.
  • Manages payroll file feeds and generates reports to support payroll processing.
  • Responsible for distributing annual tax documents to employees and contractors.
  • Files necessary payroll tax forms and manages required annual reporting.
  • Facilitates new employee orientation and engages in employee development initiatives.
  • Assists with the offboarding process, ensuring proper transitions from payroll and HRIS systems.
  • May contribute to training development and assist in the quarterly goals and objectives process.
  • Recommends improvements to HR systems and processes to enhance efficiency.
  • Maintains the company organizational chart and relevant documentation on internal platforms.
  • Supports the HR Manager in recruitment and talent acquisition efforts, including candidate screening and reference checks.
  • Provides guidance to management on complex HR-related issues as needed.
  • Performs other duties as assigned.

Qualifications:

  • Bachelor's degree or equivalent in Human Resources, Business Administration, Psychology, or a related field.
  • Minimum of two years of experience in HR services, preferably in an office or virtual environment.
  • Experience in payroll administration is highly desirable.
  • Proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint, Teams, etc.) is required.
  • Experience as an HRIS Specialist is a plus.

Work Environment:

  • Typical office or virtual setting.
  • Ability to sit or stand for extended periods.
  • Ability to lift 5-15 lbs.

Travel Requirements:

Minimal travel is expected for this position.

This job description is intended to provide a general overview of the responsibilities and qualifications associated with the role. Duties and responsibilities may evolve or new ones may be assigned as necessary.

FHI Clinical, Inc. and its affiliates are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic testing results, or military service.

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