Human Resources Generalist

5 days ago


Orange, California, United States Chapman University Full time
Job Title: Human Resources Generalist

Estimated Salary: $55,000 - $65,000 per year

Company Overview:

Chapman University is a nationally ranked institution offering traditional undergraduate and graduate programs in the heart of Orange County, one of Southern California's most diverse and vibrant regions.

Job Description:
  • Data Entry and Intake:
  • • Collaborates with Talent Services, Total Rewards, Student Employment, and Payroll teams to receive, verify, and enter relevant staff, administrator, limited-term, student, and academic employment source data.
  • • Manages data and documentation concerning hiring, termination, employee status changes, and special compensation.
  • • Initiates background checks and conducts LiveScan screening as required.
  • • Initiates new hire documentation, including DocuSign, as well as conducting I9 verification to facilitate the new hire onboarding process.
  • • Collects and verifies various hiring and personnel-related documentation to ensure accuracy and completeness.
  • • Coordinates with relevant teams to ensure seamless integration of data and documentation processes.
  • • Maintains confidentiality and integrity of sensitive personnel information throughout all stages of data handling.
  • • Provides administrative support and assistance to streamline document management and data entry procedures.
  • Recruitment Processes:
  • • Assist in recruitment processes from start to finish.
  • • Pre-screening job candidates and resumes.
  • • Initiate background checks, writing and posting job openings
  • • Communicating with candidates and staff about logistics for interviews.
  • • Extending offers: Sending job offer emails and answering questions about compensation and benefits
  • • Special Projects: Works alongside both Talent Services and Total Rewards to assist with any job description work or other HR special projects as assigned.
  • • Maintain strong relationships with hiring managers to understand their hiring needs and expectations.
  • • Performs verification of employment of current and former employees of the university.
Required Skills and Qualifications:
  • Education: Undergraduate degree in Human Resources, Business Administration, or a related field.
  • Experience: Minimum of 2-5 years of experience in recruitment, depending on the role.
  • Skills: Demonstrated experience in providing administrative support within a professional office setting. Proficient communicator, consistently delivering clear and meaningful information, actively listening, and ensuring comprehension among all parties. Possesses strong analytical and critical thinking skills, with a keen eye for detail, facilitating effective communication with diverse groups.


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