Office Manager III

2 weeks ago


Chicago, Illinois, United States The University of Chicago Medicine Full time
Job Description:

Be a part of a world-class academic healthcare system, UChicago Medicine, as a Office Manager III at our American School Location. This position is a 100% onsite opportunity, requiring you to be based in the greater Chicagoland area.

Key Responsibilities:
  • Manage and supervise the operational and administrative functions, activities, and projects of the office.
  • Supervise all department staff, manage billing and collecting procedures, monitor delivery of departmental services, plan for space allocation, and act as liaison with patients, businesses, hospitals, academic administration, and faculty.
  • Provide project support and event management of varied department activities.
  • Ensure office operations flow smoothly, complete assignments on time, and maintain an organized manner.
  • Establish and maintain an excellent rapport with hospital departments and clientele, working with key hospital departments to deliver exceptional customer service.
  • Assist in the interpretation, development, and implementation of special events and set-up processes.
  • May supervise support and administrative staff, administer and implement office policies, standards, and procedures, organize office operations and procedures, approve supply requisitions, and maintain office equipment.
  • Plan and coordinate meetings, schedule rooms for events, and coordinate personnel required to participate or ad-hoc.
  • Handle requests for audio-visual services when needed.
  • Participate in and/or lead different events, utilizing project management and handling tracking using Microsoft Project as applicable.
  • Provide project support and event management of varied department activities, including day-to-day management of the department budget by maintaining records, reconciling accounts, and assuring invoiced payments are made by preparing summary reports of expenditures.
Requirements:
  • Bachelor's degree in healthcare or business-related field preferred.
  • Typically requires five (5) years of office/administration experience, with at least (3) years supervisory experience.
  • Documented proficiency and advanced skills in a variety of computer software applications, including word processing, spreadsheets, presentation applications, Microsoft Project, and Visio.
  • A high degree of initiative and problem-solving, with an understanding of budgeting processes and awareness of profit and loss concepts.
  • Strong customer-service orientation and commitment to excellence.
  • Ability to independently and professionally interact with customers, both internal and external to the Hospitals, with strong interpersonal skills.
  • Excellent written and verbal and interpersonal communication skills.
  • Ability to handle multiple concurrent tasks in a competent and professional manner in a fast-paced environment.
  • Experienced with a broad range of software applications, spreadsheets, databases, and word processing.
  • Must be able to work independently and in an organized manner, working with other staff to accomplish goals, displaying a professional attitude with excellent interpersonal and communication skills.
  • Knowledge of CPT/ICD-9 coding procedures and familiarity with Medicaid, Medicare, and commercial insurance billing procedures.
Position Details:
  • Job Type: Full-time (1.0), 8-hour shifts.
  • Shift: Days, Monday-Friday, American School location, 850 E 58th St, Chicago, IL 60637.
  • CBA Code: Non-Union.
  • No Visa Sponsorship Available.
  • Must comply with UCMC's COVID-19 Vaccination requirement as a condition of employment.

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