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Convention Operations Manager

2 months ago

Mc Lean, United States NADA Full time
About the Role

NADA is seeking a highly skilled and experienced Convention Operations Manager to join our team. As a key member of our events team, you will be responsible for planning, organizing, and executing logistics for major events assigned, including room setups, food and beverage, audio-visual, signage, education coordination, sponsorships, and ADA accessibility.

Key Responsibilities
  • Event Planning and Execution: Take charge of planning, organizing, and executing logistics for major events assigned, ensuring all necessary equipment, products, and services are secured.
  • Coordination of Meetings and Events: Lead the coordination of ATAE Meetings and Events, managing everything from hotel arrangements and audio-visual needs to offsite logistics and event contracting.
  • Vendor Contract Review and Negotiation: Review all vendor contracts for associated meetings and coordinate negotiations, tracking budget for each vendor associated with the event.
  • Onsite Event Management: Serve as the key onsite contact for responsible events, handling real-time logistics and problem-solving to ensure smooth event execution.
  • Relationship Building: Develop and maintain strong relationships with top industry figures, including ATD and ATAE leaders, VIPs, NADA Staff, and vendors.
  • Project Management: Create and manage project timelines, maintain thorough documentation, and ensure that every aspect of event planning is executed.
Requirements
  • Education: Bachelor's Degree in Hospitality Management, Event Management, Communications, Business Administration, or a comparable amount of relevant training or experience.
  • Experience: Minimum 5-7 years of convention, event, trade show, and/or meeting planning experience required.
  • Skills: Strong organizational and communication skills, proficiency in Microsoft Office Suite, and experience with Map Your Show, Envision, and Airtable.
  • Personal Qualities: Detail-oriented with the ability to set priorities, manage multiple short-term and long-term projects, and effectively follow through on assignments while balancing competing demands.
About NADA

NADA is fundamentally committed to the diversity of our staff. We believe diversity is excellence expressing itself through every person's perspective and lived experiences. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy and lactation), sexual orientation, military status, veteran status, and family medical or genetic information or any other protected class under federal, state, or local law.