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Senior Executive Assistant

2 months ago

Calabasas, California, United States Maverick Payments Full time
Job Overview

Join Maverick Payments, a dynamic and rapidly expanding payment solutions provider, as we seek a dedicated Executive Assistant to support our executive team. In this role, you will be an integral part of our organization, ensuring that our leaders can focus on strategic initiatives while you manage their administrative needs.

Key Responsibilities:
  • Deliver comprehensive administrative assistance to the executive team, including calendar management, appointment scheduling, personal task coordination, and travel arrangements.
  • Organize meetings, conferences, and special events, ensuring all materials are prepared and agendas are set.
  • Manage correspondence, phone calls, and emails on behalf of executives, prioritizing inquiries and responding promptly and professionally.
  • Draft and refine documents, presentations, memos, and reports for both internal and external audiences.
  • Oversee expense reporting and reimbursement processes, collaborating with the accounting department for invoice management.
  • Conduct research and compile information as requested by executives to aid in decision-making and project execution.
  • Maintain confidentiality and handle sensitive information with the utmost discretion and professionalism.
  • Anticipate the needs of executives, proactively addressing potential issues before they arise.
  • Assist in coordinating monthly team gatherings and annual company events, ensuring smooth logistics for in-office meetings with external partners.
  • Support special projects and undertake additional tasks as assigned by executives.
  • Occasionally travel locally to fulfill errands and tasks as needed.
Qualifications:
  • High school diploma or equivalent required.
  • A minimum of 2 years' experience as an executive assistant or in a similar role, ideally supporting C-level executives.
  • Bachelor's degree in business administration, communications, or a related field preferred.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Exceptional organizational and time management skills, with the ability to prioritize effectively and meet deadlines.
  • Strong interpersonal skills, enabling effective interaction with individuals at all organizational levels.
  • Ability to exercise independent judgment, initiative, resourcefulness, and discretion in decision-making.
  • Proficient in identifying, analyzing, and resolving issues, with a focus on continuous improvement in workflow and efficiency.
  • Outstanding written and verbal communication skills, with a keen attention to detail.
  • Ability to maintain professionalism in high-pressure situations, with discretion in handling sensitive information.
  • Demonstrated ability to anticipate the needs of executives and respond to correspondence or follow-up tasks in a timely manner.
  • Strong analytical and research skills, with a meticulous attention to detail.
  • Ability to work independently while producing high-quality work.
  • Valid driver's license required.
  • This position requires on-site work.
What We Offer:
  • Competitive salary, bonuses, and incentives.
  • Comprehensive employer-sponsored health, vision, and dental insurance programs.
  • Paid time off, sick leave, and holidays.
  • 401K plan with matching contributions.
  • Commitment to career development and advancement opportunities.
  • A vibrant office culture with team-building activities, celebrations, and more.

Maverick Payments is an Equal Opportunity Employer.