Purchasing Administrator II

5 days ago

Petaluma, California, United States Bausch Health Full time
About the Role

We are seeking a highly skilled and experienced Purchasing Administrator II to join our team at Bausch Health. As a key member of our procurement team, you will be responsible for managing the purchasing process, ensuring timely and cost-effective delivery of goods and services.

Key Responsibilities
  • Procure goods and services in support of our business units, ensuring compliance with company policies and procedures.
  • Process and enter purchase orders in SAP, maintaining accurate records and ensuring timely delivery.
  • Manage blanket purchase orders for multiple vendors and contract services, ensuring efficient and cost-effective procurement.
  • Process change-orders as required, ensuring minimal disruption to business operations.
  • Make credit card purchases and reconcile monthly spend in Concur, ensuring accurate and timely reporting.
  • Manage online accounts for all recurring vendors, ensuring seamless and efficient procurement.
  • Monitor shipments to ensure timely delivery, and investigate and resolve any issues that may arise.
  • Manage credits and replacements, and process returns, ensuring minimal financial impact.
Accounting Responsibilities
  • Accounts Payable: obtain and process daily invoices, and enter receipts into SAP for goods and services.
  • Respond to and resolve vendor issues, investigate and resolve aged transactions, and address and review vendor statements to ensure accurate processing.
  • Manage and run reports in SAP, clearing match exceptions and ensuring accurate financial reporting.
  • Responsible for setting up new vendor accounts in SAP, ensuring seamless and efficient procurement.
  • Monitor and ensure purchase orders are adjusted timely and accurately, ensuring minimal financial impact.
  • Assist stakeholders in resolving Accounts Payable issues, ensuring timely and cost-effective resolution.
  • Address vendor inquiries for unpaid invoices, ensuring prompt and accurate response.
Requirements
  • High School Diploma or equivalent required.
  • 3 years of purchasing experience required.
  • 2 years of accounting experience preferred.
  • SAP (ECC or S/4 Hana) experience, including purchase requisitions, purchase orders, and matrix approval workflows, required.
  • Working knowledge of accounting software, Adobe Acrobat Pro, and Microsoft Office.
  • Proven experience in managing technical and service-related CapEx and OpEx projects.
  • Effective communication and customer service skills.
  • Excellent organizational and negotiating skills.
  • Familiarity with sourcing and vendor management.
  • Ability to set, coordinate, and meet tight timelines.

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