Mailroom Operations Associate

4 days ago


New York, New York, United States City of New York Full time
Job Summary

We are seeking a highly organized and detail-focused Clerical Associate III to work as a Senior Distribution Worker under the general supervision of the Mail Coordinator. The successful candidate will be responsible for managing various aspects of mail processing, including preparation, sorting, and verification.

The ideal candidate will have strong communication skills and the ability to work independently, making decisions with minimal supervision. Key responsibilities include:

  • Preparing mailing documents and work orders for review and approval.
  • Sorting mail items according to size, weight, appearance, and postal regulations.
  • Separating mail by zip code designation to secure postage discounts.
  • Entering data into the Postal Business Service Gateway for daily mail entry.
  • Verifying negotiable documents using batch control to ensure accuracy.
  • Pulling and canceling checks/Food Stamp documents as directed.
  • Conducting quality assurance spot checks and documenting results.
  • Closing out work orders daily.
  • Generating daily reports on late mailings and piece counts, with calculations for submission to Finance.
  • Assisting in the mail insertion process when needed.

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