Mailroom/Purchasing Associate

5 days ago

New York, New York, United States Building Service 32BJ Benefit Funds Full time
Job Description Job Description

Job Title: Mailroom/Purchasing Associate

Labor Grade: 4

Department: Mailroom

Reports To: Manager, Facilities

FLSA Status: Local 153 - Non-Exempt

Salary Range: As established by contract

Summary: Under the supervision of the Facilities Manager, the Mailroom/Purchasing Associate (MPA) is responsible for maintaining all mailroom supplies. The MPA orders, purchases and dispatches delivered goods, checking quality, quantity, and price. In addition, the MPA supports mailroom operations by ensuring accurate, on-time delivery of company mail.

Essential Duties and Responsibilities
  • Pickup and distribution of all interoffice and outgoing mail.
  • Receive/ log all messenger packages and special mail, i.e. certified, express, UPS, and overnight mail using the Arrival Machine Log system.
  • Opens, sorts, and preps daily mail for digital scanning.
  • Deliver mail/packages to all Funds/SEIU locations.
  • Picks-up and meters outgoing mail from departments.
  • Folds and seals printed materials using the Relay/Envelop machine.
  • Distributes incoming mail using company scanning software; routing each piece according to the department.
  • Process outgoing UPS mail through CampusShip program for the Funds.
  • Covers the afternoon post office/UPS run when needed.
  • Checks the quantity and quality of all goods and merchandise received before delivering to departments.
  • Conducts copy jobs for departments upon request.
  • Process all outgoing mail through Pitney Bowes mail machine.
  • Deliver mailing supplied throughout the Funds and Union upon request.
  • Conducts special mass mailings, packaging communication materials to members.
  • Responds to all mailroom related inquiries.
  • Manage internal KTA process including validating a high volume of documents, utilizing search methods to locate member records and perform additional research in V3 or Dynamics as necessary
  • Maintains inventory of all supplies needed for mailings (stationary, shipping materials, USPS etc.). (backup)
  • Place daily calls for messenger service pick-up for the Funds. (backup)
  • Performs any other related and/or pertinent work or duties as requested/assigned by the Facilities Manager.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Candidates must also be able to work the 9am to 5pm shift.

Technical Skills:
  • Ability to prioritize work and meet deadlines.
  • Ability to prepare correspondence and edit various materials.
  • Solid understanding of Microsoft Office Suite, (Word, Excel, Outlook).
  • Excellent technology skills; can learn robust computer software with ease.
Interpersonal Skills:
  • Experience working directly with management personnel and staff.
  • Detail oriented with excellent organization and communication skills.
  • Good interpersonal skills and experience working directly with customers.
  • Ability to work independently coupled with the ability to work as a member of a fast-paced team.

Education and/or Experience: High School Diploma, GED or equivalent experience.

Language Skills: Speak, read, write and understand English, bi-lingual a plus.

Reasoning Ability: High

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions.

  • Over 1/2 of the time: Standing, Walking, Kneeling or Crouching.
  • Less than 1/2 of the time: Sitting, Reaching with Hands & Arms
  • Over 2/3 of the time: Talking or Listening
  • 100% of the time: Using Hands

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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