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Mailroom Operations Specialist

1 week ago

New York, New York, United States Canon U.S.A., Inc. Full time
About the Role

We are seeking a highly skilled Field Service Representative III to join our team at Canon U.S.A., Inc. As a key member of our staff, you will be responsible for performing a variety of office services functions, including mail processing and distribution, copying, scanning, faxing, and hospitality.

Responsibilities
  1. Mail and Package Processing
  • Receive, sort, and deliver all incoming mail and packages according to assigned floors and within established time frames.
  • Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).
  • Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines; Log and deliver incoming overnight packages within established time frames.
Copying and Scanning
  • Estimate runtime on the small to medium photocopy jobs.
  • Check all copies produced for quality and accuracy.
  • Produce bound copies of work when requested.
Faxing and Administration
  • Operate facsimile machines; send and receive facsimiles.
  • Keep complete and accurate logs of incoming and outgoing facsimiles.
Qualifications
  • High school Diploma or equivalent.
  • 5+ years' experience working in a mailroom or professional office environment.
  • Able to assist other lower level FSRs as necessary.
  • Thorough knowledge of all shipping procedures.
  • Ability to perform all necessary computer skills required.
  • Able to perform the functions of all equipment and systems (fax, scanner, metering, stamping, tracking systems, photo-copying, color copying, etc.).
  • Excellent customer service, professional attitude and appearance are a must.
  • Ability to work overtime & meet deadlines.