Portfolio Management Associate

4 weeks ago

Los Angeles, California, United States Rexford Industrial Full time
About the Role

We are seeking a highly skilled and detail-oriented Portfolio Management Associate to join our team at Rexford Industrial Realty, Inc. in Los Angeles or Costa Mesa office.

Key Responsibilities:

  • Approve daily invoices and review them to ensure the accuracy of accounts payable.
  • Prepare and process tenant bill-backs, TI reimbursement, and check requests.
  • Pre-posting of the monthly rent roll and distribution of monthly rent statements.
  • Provide follow-up and updating notes on delinquencies, watchlist, and monthly late fee reports.
  • Prepare all required legal notices, including Notices of Non-Responsibility process, 3-day notices, and notices of abandonment.
  • Assist with property inspections, including Yardi input.
  • Assist with tenant move-in and move-out walkthroughs, including checklist review.
  • Assist with annual budgets, accrual reports, bad debt forms, security deposits, and CAM reconciliations.
  • Assist the Manager and/or Director of Property Management with vendor bidding, monitoring vendor POs, and contract agreements.
  • Implement the approved operating and capital budgets, resolving property management issues, and different departments' needs.
  • Provide support to the Manager and/or Director of Property Management with various reporting needs, including accrual, space prep, watchlist and incident reports, etc.
  • Assist the Manager and/or Director of Property Management with Tenant and Suite build-outs and capital upgrades.
  • Provide support to update tenant and vendor's insurance certificates.
  • Prepare tenant notifications for property activities and lease compliance.
  • Support the transition process of new acquisitions and dispositions.
  • Communicate with tenants and vendors on maintenance issues.
  • Assist Tenants with the online Tenant portal for rent payments and work order requests.
  • Maintain properties in the Yardi Elevate system for service calls and ensure the completion.
  • Maintain property certification tracking: fire life safety tracking and HVAC inventory spreadsheets.
  • Maintain/Save lease and contract files, and other files located within the corporate shared drive.
  • Perform other activities as needed by the Managers and/or Director of Property Management to provide a high operation standard.
About You

We are looking for a candidate with:

  • Bachelor's Degree and/or equivalent 2+ years of commercial property management experience.
  • Experience providing excellent internal and external customer service.
  • Experience with Budgeting and CAM Reconciliation processes.
What We Offer

Rexford Industrial's total reward plan includes a premier benefits package, bonus eligibility, and long-term stock incentives.

Benefits:

  • Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
  • Unlimited Paid Time Off.
  • Bonus Eligibility & Long-Term Incentives.
  • 401(k) Employer Match Program.
  • Professional Development Resources.
  • Robust Health & Wellness Program.
  • Volunteer and Community Engagement Opportunities.
  • Employee Resource Groups committed to Diversity, Equity, and Inclusion.

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