Front Desk Coordinator

1 month ago

Wilsonville, Oregon, United States Aston Carter Full time
Job Title: Front Desk Coordinator

At Aston Carter, we are seeking a highly organized and detail-oriented Front Desk Coordinator to join our team. As the first point of contact for clients and visitors, you will be responsible for providing exceptional customer service and ensuring a positive experience for all who interact with our organization.

Key Responsibilities:
  • Provide on-site reception services, including answering phones, responding to emails, and greeting clients and visitors.
  • Manage travel arrangements, including domestic and international bookings, and coordinate on-site guest arrangements.
  • Order catering for on-site events and meetings, and assist the Facilities team with setup and cleanup of conference spaces.
  • Manage corporate mail, front desk deliveries, and faxes, and prepare outgoing mail using a postage meter.
  • Organize seating charts and office supply room, and place orders for office supplies.
  • Reconcile credit card statements for Central Services and assist with executive credit card expense reports.
Requirements:
  • Professional and inviting personality with superior customer service skills.
  • Excellent verbal and written communication skills.
  • Ability to handle a wide range of administrative support duties, including highly confidential tasks, with professionalism.
  • Maintain focus and composure with frequent interruptions.
  • Creative problem-solving skills, organizational abilities, and effective collaboration with all employees.
  • Proficiency in MS Office software, including word processing, spreadsheets, and Outlook.
  • High school diploma or GED.
About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

Diversity, Equity & Inclusion:

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent.
  • Maintaining an inclusive environment through persistent self-reflection.
  • Building a culture of care, engagement, and recognition with clear outcomes.
  • Ensuring growth opportunities for our people.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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