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Office Support Specialist

2 months ago

Mechanicsburg, Pennsylvania, United States New Birth of Freedom Council Full time
Job Overview

Salary: $17.00/hour

Position Objective:

The primary aim of this role is to facilitate fundraising activities and ensure the smooth operation of the New Birth of Freedom Council in our Mechanicsburg office.

Key Responsibilities:

This position is chiefly tasked with aiding the Council's various fundraising initiatives and development strategies. Daily duties include managing contributions within our database system and providing essential administrative assistance to the Director of Development. All support personnel are cross-trained to execute several critical administrative tasks, such as processing transactions from visitors to our service center, data entry for memberships, and conducting background checks.

General Duties Include:

  • Maintaining an accurate donor database, which encompasses data entry, gift processing, issuing receipts, and generating reports.
  • Overseeing individual and organizational donor profiles, ensuring all biographical, geographical, professional, and financial information is current.
  • Providing support and planning for our four major Council Special Events.
  • Collaborating with team members to guarantee that donor database information is entered accurately and promptly.
  • Producing monthly donor acknowledgments and payment reminders.
  • Assisting in reconciling fundraising reports with the Council's overall financial statements.
  • Organizing and filing processed documents.
  • Responding to inquiries from auditors regarding annual reports.
  • Maintaining regular communication with donors and staff.
  • Ensuring adherence to the organization's policies and procedures for fundraising recordkeeping.
  • Assisting with various office tasks and events as needed.
  • Willingness to learn different systems for data management.
  • Ability to manage multiple projects simultaneously and meet deadlines.
  • Serving as a backup for other administrative support roles.

Desired Qualifications:

  • Self-motivated individual with strong time management and organizational skills.
  • Excellent interpersonal skills, demonstrating enthusiasm and punctuality.
  • Commitment to personal and professional productivity while upholding high ethical and professional standards.
  • Eagerness to learn a variety of support functions.
  • Previous experience with fundraising software is advantageous.

Requirements:

  • Knowledge or willingness to learn the Blackbaud fundraising software.
  • Proficiency in Microsoft Excel and Microsoft Office applications.
  • Ability to occasionally work varied hours during peak periods.
  • Employment offers are contingent upon successful completion of background checks.

Compensation and Benefits:

The New Birth of Freedom Council, Boy Scouts of America, is an equal opportunity employer. The starting salary for this position is $17.00 per hour, based on a 35-hour workweek. The organization offers a comprehensive benefits package, including major medical, prescription coverage, dental, vision, life insurance, long-term disability, and a 403B Matched Savings Plan. Additionally, we provide a generous vacation policy and 11 paid holidays.