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Lead Project Coordinator

2 months ago

Reedsburg, Wisconsin, United States McFarlane's Full time

JOB SUMMARY:

The Lead Project Coordinator is tasked with identifying, pursuing, and overseeing business development initiatives to enhance profitability for McFarlane Mfg. Co., Inc.


RESPONSIBILITIES:

Drive business expansion opportunities, cultivate relationships, review all preliminary documents, conduct material takeoffs, gather pricing for all components, prepare cost estimates, manage projects collaboratively, and oversee the Structural Estimating & Project Management Team.


Specifically:
  • Negotiate pricing, scheduling, and contract expectations with clients and subcontractors.
  • Execute takeoffs, prepare estimates/proposals, bid, schedule, and manage projects in a collaborative environment.
  • Ensure the accuracy of cost estimates (material, labor) in accordance with project scope and construction drawings.
  • Maintain compliance with estimating standards (material, labor).
  • Implement and uphold schedules and expectations with production, contractors, and subcontractors.
  • Facilitate timely negotiations of NOC's and change orders.
  • Coordinate deliveries according to client expectations.
  • Assist with, review, and reconcile invoicing and billing.
  • Collaborate with the Production Control Team to manage project operations.
  • Oversee team budget and personnel, including Project Management and Estimating.
  • Develop the Structural Steel Business by pursuing opportunities in new market sectors and nurturing relationships with new and long-term clients, engineers, and architects.
  • Supervise all projects concerning schedule, client needs (Quality, Price, Delivery, Service), and profit margins.
  • Manage team training on operational systems.
  • Additional responsibilities as assigned.
  • Regular attendance is a critical function of this role.

SKILLS & QUALIFICATIONS:

Required:
  • Exceptional written and verbal communication abilities.
  • Capacity to coordinate and prioritize multiple projects and internal/external contacts.
  • Ability to interpret various types of project drawings, specifications, and contract documents.
  • Understanding of design and construction drawings to verify the scope of work for quoting.
  • Proficient in mathematics.
  • Adaptable, with the ability to work additional hours as necessary to meet deadlines.
  • Detail-oriented and organized, capable of maintaining orderly files of all electronic correspondence, deliverables, and specifications.
  • Proficient with MS Outlook, Excel, and Word.
  • Ability to perform accurate take-offs and manage change orders.
  • Proactive in soliciting bid invitations.

Preferred:
  • Proficient with Bluebeam, Tekla PowerFab, and MS Office.
  • Experience with digital takeoff techniques.
  • Tech-savvy regarding tools and techniques to enhance individual efforts and cross-functional workflow.
  • Experience working with or at a steel fabricator in Wisconsin or neighboring states.

EDUCATION & EXPERIENCE:

Bachelor's degree in Engineering or Construction Management preferred, with a minimum of a 2-year technical degree in a related field. A minimum of five (5) years of progressively responsible experience in estimating/project management of structural steel construction projects, preferably working with Regional (South/Central WI, Northern IL) General Contractors.


PHYSICAL REQUIREMENTS:

Proper PPE must be worn while in the shop. The employee is regularly required to stand, walk, talk, and hear; frequently required to sit; use hands; reach with hands and arms; and utilize computer equipment. Close vision and distance vision are required. The employee must frequently lift and/or move up to 25 pounds. Demonstrates accountability for all safety procedures, leading by example. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Compensation is based on experience. Competitive benefits include health with HSA, dental, vision, life and disability insurance offerings, 401k with match, Paid Time Off, Paid Holidays, EAP, company events, and a generous employee discount.