Office Coordinator

4 weeks ago


Omaha, Nebraska, United States Road Safety Services, Inc. Full time
Job Description

Road Safety Services, Inc. is seeking an experienced Office Coordinator to provide administrative support to senior management and department staff. The ideal candidate will have a strong background in clerical procedures and systems, with excellent organizational and communication skills.

Responsibilities:

  • Answer incoming phone calls and direct to the correct personnel.
  • Organize and distribute incoming mail.
  • Maintain and archive documents.
  • Assist the Finance department with data entry and reporting.
  • Assist the HR department with data entry and reporting.
  • Assist the Payroll department with entering and submitting Certified Payrolls.
  • Direct office activities and functions to maintain efficiency and compliance with company policies.
  • Prepare agendas, make travel arrangements, maintain calendars, organize meetings, and manage email for senior management.
  • Direct and coordinate all company events.
  • Purchase and maintain office supplies and kitchen inventory.
  • Maintain records, documentation, and files, particularly complex or sensitive in nature.

Qualifications:

  • High school diploma or equivalent required; Associate degree in a related field preferred.
  • At least three years of administrative and clerical experience required.
  • Proficient in Microsoft Office Suite (emphasis on Excel, PowerPoint, and Word) and ERP-related software.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems.
  • Ability to work independently and with limited direction.
  • Excellent time management skills with a proven ability to prioritize tasks and meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Experience working in an office setting desired.

Road Safety Services, Inc. is an Equal Opportunity Employer.


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