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Human Resources Support Specialist

2 months ago

Salem, United States Baxters North America Inc Full time
Job Overview

Position Summary: The HR Coordinator plays a crucial role in providing administrative assistance across various human resources functions. This includes areas such as recruitment, employee relations, compensation, benefits, training, and maintaining employee records. The role involves processing HR applications, managing attendance records, and compiling data for HR management reports. Responsibilities may also include conducting preliminary screening interviews and addressing routine inquiries regarding HR policies. An associate degree or equivalent experience is typically required, and the position operates under moderate supervision, with a focus on developing proficiency in specific HR disciplines.

Key Responsibilities:

  • Facilitate the onboarding process for new hires, ensuring they receive necessary paperwork and support.
  • Act as a primary contact for new employees, providing assistance and exceptional customer service.
  • Verify compliance of new hires to work legally in the United States through E-Verify.
  • Review and ensure accuracy of HR documents and perform data entry for all employee status changes, including promotions, transfers, and terminations.
  • Input new employee information into all relevant company systems.
  • Maintain organized filing systems in a timely manner.
  • Address unemployment claims as needed.
  • Support the administration of leave requests, including Family and Medical Leave Act, state and local leave laws, and disability claims.
  • Generate reports, audit HR systems, and prepare necessary documentation.
  • Assist employees with inquiries related to the Human Resources Department.
  • Participate in exit interviews to gather feedback.
  • Oversee weekly and monthly attendance reporting.
  • Coordinate training schedules for new associates as required.
  • Support HR Generalists and Operations Management in various tasks.
  • Engage with employees regarding attendance and employee relations matters.
  • Assist in investigations as directed by HR Generalists.
  • Collaborate with production and support teams to uphold food safety and quality standards.
  • Perform additional duties as assigned.

Qualifications:

Education: An associate degree or equivalent from an accredited institution is required.

Experience: A minimum of 3-5 years of experience in HR operations and administrative support is necessary. Bilingual candidates with proficiency in English and Spanish are preferred.

Skills and Competencies: Proficiency in employee data entry and management, HR policy administration, onboarding processes, and human resources management systems. Strong customer service orientation, emotional intelligence, analytical capabilities, and effective time management are essential. Candidates should demonstrate adaptability, integrity, and a commitment to operational excellence.

Physical Requirements: The role requires prolonged periods of sitting and continuous use of a computer. The ability to lift, carry, push, or pull objects up to 10 lbs may be necessary.