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Human Resources Coordinator

2 months ago

Ottawa, Illinois, United States Covia Full time
About the Role

Covia, a leading supplier of minerals and material solutions, is seeking a dynamic Human Resources Administrator to join its team in Ottawa, IL. As a key member of the Human Resources team, you will play a vital role in facilitating the human resource processes across all business locations.

Key Responsibilities
  • Employment Inquiries and Support: Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
  • Payroll Processing: Serve as the primary backup to Covia's salary and hourly payroll processing for the United States and Canada.
  • HRIS Maintenance: Maintain accurate and up-to-date human resource files, records, and documentation via UKG.
  • Payroll Data Entry: Enter, maintain, and/or process information in the payroll system, including hourly rates, salaries, commissions, bonuses, or other compensation, time worked, paid leave and holidays, deductions, and withholding.
  • Recruiting Support: Assist with the recruiting process, including background checks, setup of pre-employment drug screens and physicals.
  • New Hire Onboarding: Conduct or assist with new hire onboarding.
  • HRIS Data Entry: Enter and process employee data in HRIS, including new hires, employee changes, address, promotions, terminations, retirements, and transfers.
  • Record Audits and Compliance: Conduct or assist with record audits and mandatory reports, including EEO-1 filings, Affirmative Action Plans, and other compliance-related processes.
  • Compliance and Policy Maintenance: Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; review policies, practices, and location postings to maintain compliance.
  • HR and Payroll Inquiries: Provide timely assistance with human resources and payroll-related inquiries.
  • HR-Related Invoicing: Process weekly HR-related invoices/bills.
  • Employment Verifications: Provide written and verbal employment verifications and process unemployment claims.
Requirements
  • Education: Bachelor's degree in human resources or a related field and/or equivalent experience preferred.
  • Experience: 1-3 years of experience in HR/Payroll.
  • Knowledge and Skills: Thorough knowledge of employment-related laws and regulations; ability to act with integrity, professionalism, and confidentiality; excellent oral and written communication skills; time management skills and ability to work independently as well as on a team; familiarity with HRIS systems, UKG experience preferred; proficient in Microsoft Office.
Benefits
  • Healthcare Benefits: Excellent healthcare benefits, including medical, vision, and dental coverage.
  • Retirement Plan: 401K with company matching.
  • Time Off: Vacation and paid holidays.
  • Insurance: Disability, life, AD&D, and long-term care insurance.
  • Employee Assistance Program: Access to an employee assistance program.
About Covia

Covia is committed to providing employment opportunities to the most qualified candidates based on work-related factors and without regard to non-work-related factors, including race, color, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, disability, or military service or reserve or veteran status.

Covia offers competitive salaries, advancement opportunities, and a full range of benefits. The organization is an equal opportunity employer and is committed to diversity and inclusion.