Executive Assistant

3 weeks ago


Temecula, California, United States Seabreeze Management Company Full time

Job Summary

We are seeking an experienced and organized Administrative Assistant to join our team at Seabreeze Management Company. As a key member of our front desk reception area, you will be responsible for providing exceptional customer service and supporting the Lifestyle Department with event planning and execution.

Responsibilities:

  • Greet guests with courtesy and urgency, moving out from behind the front desk to open doors and assist owners when needed.
  • Maintain a clean and organized filing system, read and route incoming mail/packages, and aid the management team with preparing mailings.
  • Serve as the primary point of contact for all owner registration intake, ensuring completeness of required forms, verifying ownership, and providing a general orientation overview.
  • Assist homeowners with clubhouse rental, accept deposits and required forms, and maintain an online calendar with dates, meetings, and special events.
  • Prepare event fliers, post on the bulletin board, lobby TV, and send reminders via email blasts.

Requirements:

  • Minimum of two (2) years of prior customer service and/or Lifestyle experience.
  • Proficient knowledge of Microsoft Office, including Word, Excel, and Outlook.
  • Ability to handle competing priorities and deadlines, complete a high volume of tasks within specified time frames.
  • Ability to work with minimum supervision, self-motivated, and seek additional responsibilities.

Estimated Salary: $45,000 - $60,000 per year.


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