Executive Assistant
3 weeks ago
Job Summary
We are seeking an experienced and organized Administrative Assistant to join our team at Seabreeze Management Company. As a key member of our front desk reception area, you will be responsible for providing exceptional customer service and supporting the Lifestyle Department with event planning and execution.
Responsibilities:
- Greet guests with courtesy and urgency, moving out from behind the front desk to open doors and assist owners when needed.
- Maintain a clean and organized filing system, read and route incoming mail/packages, and aid the management team with preparing mailings.
- Serve as the primary point of contact for all owner registration intake, ensuring completeness of required forms, verifying ownership, and providing a general orientation overview.
- Assist homeowners with clubhouse rental, accept deposits and required forms, and maintain an online calendar with dates, meetings, and special events.
- Prepare event fliers, post on the bulletin board, lobby TV, and send reminders via email blasts.
Requirements:
- Minimum of two (2) years of prior customer service and/or Lifestyle experience.
- Proficient knowledge of Microsoft Office, including Word, Excel, and Outlook.
- Ability to handle competing priorities and deadlines, complete a high volume of tasks within specified time frames.
- Ability to work with minimum supervision, self-motivated, and seek additional responsibilities.
Estimated Salary: $45,000 - $60,000 per year.
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