Administrative Support Specialist

2 weeks ago


Rye, United States TOP QUALITY HOME CARE SERVICES INC Full time
Job Overview

We are looking for a dependable and detail-oriented Administrative Support Specialist to enhance our operations at TOP QUALITY HOME CARE SERVICES INC. The successful candidate will be tasked with various clerical duties that are essential for maintaining efficient business functions.

Key Responsibilities
  • Handling incoming communications, including phone calls and emails.
  • Ensuring an orderly filing system is maintained.
  • Managing office supply inventory and restocking as necessary.
  • Preparing and typing various documents.
  • Organizing and filing paperwork efficiently.
  • Coordinating with caregivers and clients.
  • Understanding standard office practices, including mail handling and call directing.
  • Exhibiting proficiency in computer applications, including word processing, spreadsheets, databases, and basic accounting software.
  • Demonstrating accurate typing skills for data entry, minute-taking, and document preparation.
  • Communicating effectively with colleagues and external contacts.
  • Providing excellent customer service to the public.
  • Exhibiting strong organizational skills and the ability to handle multiple tasks simultaneously.
  • Maintaining a high level of attention to detail to ensure all tasks are performed to the highest standard.
  • Upholding integrity and confidentiality when dealing with sensitive information.
Qualifications
  • Demonstrated experience in an administrative or clerical role.
  • Familiarity with standard office procedures and basic accounting principles.
  • Proficient in the use of office equipment and processes.
  • Fast and accurate typing skills, with knowledge of stenography and dictation.
  • Strong command of MS Office applications.
  • Exceptional communication abilities.
  • High school diploma or equivalent.


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