Marketing Project Specialist

4 days ago

Downers Grove, Illinois, United States Fresh Thyme Market Full time

Marketing Project Specialist Job Description

Fresh Thyme Market is seeking a highly skilled Marketing Project Specialist to join our team. As a Marketing Project Specialist, you will be responsible for leading marketing processes, overseeing deployment of resources, and tracking key department success metrics.

Key Responsibilities:

  • Partners across all levels of Marketing and business partners to understand the scope, allocate appropriate internal/external resources, and define a critical path forward.
  • Manages Creative team workloads and schedules.
  • Facilitates all Agile meetings for the Fresh Thyme Marketing Team, including Planning, Backlog Refinement, and Stand-Ups.
  • Ensures Fresh Thyme Marketing Team remains focused on and delivers against daily/iteration goals, specific to PI objectives.
  • Leads Fresh Thyme Marketing Team during Marketing Train events, including PI Planning every 10 weeks.
  • Partners with Manager, Marketing Operations (Meijer) to increase effectiveness and efficiency by driving process improvements across the Fresh Thyme Marketing department.
  • Processes all job requests and initial project information.
  • Ensures that requested projects have necessary leadership approvals, prior to kick-off.
  • Coordinates the initial detail and information needed to start each project and assigns to appropriate team members.
  • Aids in organizing people, tasks, project timelines, production, and resolving issues.
  • Successfully supports multiple projects at any given time.
  • Maintains proper documentation and files for reference and resource.
  • Defines and manages project risks with input from stakeholders, elevates risks, and facilitates resolutions.
  • Owns monitoring and maintaining begin to end schedules for each project.
  • Owns and operates daily within project management tools, including Microsoft's Azure DevOps (VSTS), Ziflow, Miro, and Wrike.
  • Creates and facilitates all VSTS training sessions for team members, including the development and maintenance of the 'VSTS Best Practices Guide' for the Marketing Agile Train (Meijer + Fresh Thyme).
  • Effectively communicates deadlines, volume, and resource utilization as well as risks.
  • Collaborates with Manager, Marketing Operations (Meijer) and Fresh Thyme Marketing Campaigns Manager to evaluate projects and team member successes and failures for leadership evaluation.
  • Develops relationships with agency and internal customers to earn respect and trust while managing large campaigns and monitoring agency responsibilities.

Requirements:

  • Bachelor's degree.
  • 3-5 years of experience in project management.
  • Possesses strong interpersonal skills, including the ability to be an empathetic listener and effective communicator.
  • Able to work cross-functionally across business areas, with all levels of Fresh Thyme and Meijer team members, project leads, leadership, and vendor partners.
  • Familiarity with Lean-Agile principles, including understanding of the 'Scrum Master' role within an Agile Train.
  • Professionally represents the Fresh Thyme + Meijer Marketing departments internally and externally.
  • Possesses strong planning and tracking/controlling skills.
  • Ability to think critically, plan long-term, and react short-term.
  • Ability to juggle multiple tasks.
  • Possesses exceptional organizational skills and ability to manage details.
  • Ability to lead peers, including through ambiguous situations.
  • Possesses strong customer service orientation and skills.
  • Possesses excellent written, verbal, and oral communication skills.
  • Ability to work with Microsoft Office Tools.

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