Production Coordinator

6 days ago


New York, New York, United States Gina Group LLC Full time
Job Description

Job Title: Production Coordinator

About the Company: Gina Group LLC is a leading wholesale fashion apparel and accessories company specializing in design, manufacturing, and distribution to retail markets.

Job Summary: We are seeking a highly organized and detail-oriented Production Coordinator to support production for our Gina Concepts division.

Key Responsibilities:

  • Vendor Relationship:
    • Communicate and follow up with overseas vendors daily to ensure timely delivery of products.
    • Send stock and customer inquiries to vendors and negotiate costs to check margins.
    • Liaise between sales and production for special customer inquiries, such as testing and packing requirements.
  • Reporting & Processes:
    • Create and maintain a production calendar by season to ensure efficient production planning.
    • Create and maintain work in progress charts to track production progress.
    • Style master setup and maintenance to ensure accurate product information.
    • Purchase order entry and determination of proper HTS codes for all products.
    • Follow up, review, and maintain test reports to ensure quality control.
  • Operations & Inbound Logistics:
    • Request estimated carton dimensions and CBMs from vendors and submit to compliance for upload into our ERP site.
    • Monitor orders and manage a master booking sheet for the sleepwear division, including cargo ready date and priority level of each order.
    • Analyze and assess delay request forms from overseas offices and factories, checking sales orders affected and communicating updated due dates to sales.
  • Sales Support:
    • Ensure catalogs are available in the system for the sales team.
    • Sample management, receiving samples and distributing to the showroom and stockroom accordingly.
    • Complete customer spec sheets as requested.
    • Enter customer SKUs and other information into our ERP site as needed.
    • Submit work orders to the outbound team as needed.
    • Monitor inventory and available to sell reports.
    • Review daily inventory allocation reports and analyze, understand, communicate, and resolve any allocation issues.
    • Follow up with logistics on shipping related issues.

Requirements:

  • 2-5 years' experience in a production or operations role.
  • Highly organized and detail-oriented with strong analytical skills.
  • Ability to work in a fast-paced environment and multi-task.
  • Strong verbal and written communication skills.
  • Understanding of product development and production process.
  • Knowledge of line plans, time & action calendars, and WIP reports.
  • ERP and PLM experience a plus.

Benefits:

  • Hybrid work schedule (4 days onsite; 1 day work from home) and early Fridays.
  • Generous PTO and paid holidays.
  • Comprehensive health, dental, and vision coverage with FSA or HSA options.
  • Pet insurance and pet discounts.
  • Identity theft protection.
  • Discounted life insurance.
  • Short and long-term disability insurance.
  • Critical illness, accident, and hospital indemnity insurance.
  • 401K and Profit sharing.
  • Pre-tax commuter benefits.
  • Professional development.
  • Team building and Company events.

Equal Opportunity Employer: Gina Group LLC is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.



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