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Special Events Coordinator

2 months ago

Paoli Pennsylvania, United States Turn5, Inc. Full time

Job Summary:

The Special Events Coordinator will be responsible for coordinating, planning, and executing Turn5's annual Auto Show Week events, including the Auto Show, Vendor Dinner, and Annual Meeting. This role will require strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

  • Coordinate logistics and act as a lead for day-of-event support
  • Manage project checklists; responsible for task delegation, completion, and follow-up when necessary
  • Act as liaison between internal departments, including Marketing, Merchandising, Fulfillment, Customer Service, IT, Web Development, and Finance
  • Communicate with Turn5's vendors and manage their involvement in events, including donations and sponsorship
  • Research and secure vendors to fulfill needs for special events (tents, DJ, security, etc.)
  • Write and distribute operational instruction sheets for each event area
  • Support with internal employee communication and travel
  • Act as lead for setup on days leading up to event
  • Support post-event activities, including inventory and budget actuals

Requirements:

  • Proficiency in Microsoft Office Applications, including Word, Excel, PowerPoint, and Outlook
  • Computer proficiency
  • Oral and written communication and interpersonal skills required
  • Must have excellent organizational skills with the ability to multi-task and work in a fast-paced environment
  • Ability to prioritize workload and meet deadlines
  • Reliable form of transportation to office in Paoli, PA, with ability to work onsite at least ~6 days/month January – March 2025
  • Must be available to work the Auto Show event date and rain date

Preferred Qualifications:

  • Completion of 1 prior related internship
  • Prior event planning experience preferred but not required

Essential Job Functions:

  • Must be able to lift 30lbs
  • Visual and hearing capability
  • Ability to sit for long periods of time
  • Ability to maintain attendance as defined by company policy
  • Ability to work under pressure in order to meet strict deadlines
  • Ability to operate general office equipment, i.e., fax machine, photocopier, computer printer stationed between 3 & 4 feet high