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Administrative Support Specialist

2 months ago

Houston, Texas, United States Juneau Exploration, L.P. Full time
Job Overview

We are looking for a meticulous and efficient Administrative Support Specialist with a strong background in accounts payable to enhance our operations at Juneau Exploration, L.P. The successful candidate will be responsible for delivering extensive administrative assistance, overseeing daily office functions, and managing accounts payable tasks. This position demands exceptional communication abilities, proficiency in office applications, a positive demeanor, a proactive approach to work, and a solid grasp of accounting principles.

Key Responsibilities:

  • Compose formal correspondence and various documents
  • Organize and coordinate appointments and events
  • Welcome and assist visitors
  • Handle incoming phone calls and manage mail
  • Create and maintain an efficient filing system
  • Perform general office tasks, including answering the main office phone, managing correspondence, scheduling meetings, and overseeing office supplies and travel arrangements.
  • Support office operations and collaborate with building management to ensure a professional and efficient office environment
  • Process accounts payable activities, including invoice verification, coding, and posting, ensuring adherence to company policies
  • Communicate with employees and benefits providers
  • Prepare and execute payments, including checks, ACH transfers, and wire transfers
  • Maintain comprehensive records and documentation, both financial and general
  • Assist the technical team or management with various projects or tasks as needed
  • Ensure the confidentiality and security of financial and office-related information

Qualifications:

  • High school diploma or equivalent; an associate degree or higher in business administration, accounting, or a related discipline is preferred
  • Prior experience in office administration or related fields
  • A minimum of 7 years in an administrative capacity, with specific expertise in accounts payable
  • Ability to prioritize tasks and manage multiple responsibilities
  • Excellent written and verbal communication skills
  • Strong attention to detail and accuracy
  • Outstanding organizational capabilities
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software (e.g., QuickBooks, SAP); Ability to coordinate remote meetings (GoTo, Zoom, Teams)
  • Thorough understanding of accounting principles and accounts payable processes
  • Effective communication and interpersonal skills, a positive attitude, and a willingness to assist with logistics as needed
  • Ability to work independently, proactively, and collaboratively
  • Notary Public certification is a plus
Company Overview

Juneau Exploration, L.P. is a small independent oil and gas exploration firm that fosters a dynamic work atmosphere, values high-level technical performance, and provides its employees with the autonomy, necessary resources, and responsibilities that empower both the team and individuals to thrive in their roles.