Warranty and Business Operations Coordinator

1 week ago

Westminster, Maryland, United States Skytech Inc. Full time
Job Overview

Skytech, Inc. is a leading organization in General Aviation, specializing in the sales, service, and management of high-end owner-flown and business aircraft. We represent esteemed product lines such as Piper and Pilatus PC12, alongside offering quality pre-owned aircraft. Our full-service FBOs are strategically located to serve the Mid-Atlantic aviation community.

We are currently in search of a meticulous and organized Warranty and Business Operations Coordinator to enhance our team. The ideal candidate will possess strong computer skills, billing experience, exceptional writing abilities, and a talent for effective multitasking. This position plays a vital role in facilitating the seamless execution of our service and warranty operations.

Key Responsibilities:
  • Daily Reporting:
    - Distribute WIP, Inventory Activity, and Waiting 3-Way Match reports to the Accounting Manager.
  • Database Management:
    - Update maintenance schedules with upcoming aircraft work.
    - Revise aircraft and customer details in relevant systems.
    - Maintain warranty information accurately.
  • Quote Preparation:
    - Ensure all labor, parts, and services are correctly priced in estimates.
    - Send completed estimates to clients and secure approvals.
    - Track and manage deposits as necessary.
    - Forward approvals and denials to the relevant parties.
  • Work Order Closure and Billing:
    - Close work orders promptly and proofread for accuracy.
    - Account for all parts and additional charges.
    - Update necessary spreadsheets and systems.
    - Send finalized work orders to clients and process payments.
  • Warranty Management:
    - Verify warranty status of aircraft before closing claims.
    - Ensure vendor billing aligns with allowed amounts for each warranty claim.
    - Compile all warranty-related documents into the work order folder.
    - Collaborate with the Warranty Specialist for warranty inquiries.
  • Receivables Tracking:
    - Monitor receivables and contact clients regarding overdue payments.
  • Month-End Responsibilities:
    - Finalize all work orders for the month.
    - Review closing documents for precision.
    - Collaborate with management to assess budgets and final figures.
  • Timecard Oversight:
    - Integrate new maintenance department employees into the system.
    - Update holiday schedules accordingly.
    - Review and submit technicians' timecards weekly.
  • Administrative Support:
    - Assist clients with special requests and inquiries.
    - Process payments and deposits in the absence of the CSR.
    - Organize training sessions for maintenance technicians and manage travel arrangements.
    - Serve as backup for the Business/Warranty Administrator and Warranty Specialist as needed.
    - Regularly check and replenish office supplies.
  • Event Coordination:
    - Organize departmental events, including cookouts and celebrations.
  • Additional Duties:
    - Perform other tasks as assigned.
Qualifications:

- Proficient in computer applications.
- Experience in billing and administrative functions.
- Strong writing and communication skills.
- Ability to manage multiple tasks efficiently.
- Keen attention to detail and accuracy.

If you are a proactive and dedicated professional eager to contribute to a dynamic team, we welcome your interest in the Warranty and Business Operations Coordinator position.

Benefits:

Full-time employees are eligible for comprehensive health, dental, and vision insurance with employer contributions. Additional benefits include employer-paid life insurance, short-term and long-term disability coverage, and a 401k retirement plan with profit-sharing. For those looking to advance their aviation careers, Skytech offers access to a club plane at a discounted hourly rate. A tuition reimbursement program is also available after one year of employment for participation in approved educational programs.

  • Business Operations Coordinator

    6 days ago

    Westminster, Maryland, United States Skytech Inc. Full time

    Job DescriptionJob Summary:Skytech Inc. is a leading provider of general aviation services, specializing in sales, service, and management of high-end aircraft. We are seeking a highly organized and detail-oriented Business Operations Coordinator to support our service and warranty processes.Key Responsibilities:Morning Reports: Prepare and send daily...

  • Warranty and Service Administrator

    6 days ago

    Westminster, Maryland, United States Skytech Inc. Full time

    Job DescriptionJob Summary:Skytech Inc. is a leading provider of general aviation services, specializing in sales, service, and management of high-end aircraft. We are seeking a highly organized and detail-oriented Business Operations Coordinator to support our service and warranty processes.Key Responsibilities:Morning Daily Reports: Prepare and send daily...

  • Administrative Support Specialist

    6 days ago

    Westminster, Maryland, United States Skytech Inc. Full time

    Job DescriptionJob Summary:Skytech Inc. is a leading provider of general aviation services, specializing in sales, service, and management of high-end aircraft. We are seeking a highly organized and detail-oriented Business Operations Coordinator to support our service and warranty processes.Key Responsibilities:Morning Daily Reports: Prepare and send daily...

  • Business Unit Director

    3 days ago

    Westminster, Maryland, United States Knorr-Bremse Group Full time

    Job Summary:The Business Unit Director at Knorr-Bremse Group is responsible for driving sales growth and overall business performance. This includes managing business activities, coordinating shared functions, and overseeing the development of business strategies.Key Responsibilities:Develop and implement business growth strategies to increase sales and...

  • Service Operations Manager

    1 week ago

    Westminster, Maryland, United States Atlantic Tractor LLC Full time

    Job OverviewObjective:The Service Operations Manager oversees the service activities within the dealership, aiming to enhance customer satisfaction and optimize financial returns by refining service department workflows. This role is pivotal in driving profitable service labor sales while maintaining strict expense management. The manager is also responsible...

  • Dealership Service Director

    6 days ago

    Westminster, Maryland, United States Atlantic Tractor LLC Full time

    Job SummaryAtlantic Tractor LLC is seeking a highly skilled Service Operations Manager to lead our dealership's service department. As a key member of our team, you will be responsible for ensuring customer satisfaction and maximizing return on investment by optimizing service department processes.Key ResponsibilitiesProcess Optimization: Develop,...

  • Practice Coordinator

    6 days ago

    Westminster, Maryland, United States Advanced Behavioral Health, Inc. Full time

    Job SummaryAdvanced Behavioral Health, Inc. is seeking a highly organized and detail-oriented Practice Coordinator to join our team. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our patient encounter process, from greeting to accurate data entry.Key ResponsibilitiesComply with regulatory...

  • Service Coordinator

    2 days ago

    Westminster, Maryland, United States WFX Fire, Lock & Security Full time

    **Job Summary**We are seeking a highly skilled and organized Service Coordinator to join our team at WFX Fire, Lock & Security. As a key member of our corporate office in Westminster, MD, you will play a vital role in ensuring the smooth operation of our logistics and customer service functions.**Key Responsibilities:**Scheduling and dispatching services to...

  • Culinary Services Coordinator

    6 days ago

    Westminster, Maryland, United States Sheppard Pratt Full time

    Job Summary:We are seeking a highly skilled and experienced Food Services Coordinator to join our team at Sheppard Pratt. As a key member of our food services team, you will be responsible for ensuring the smooth operation of our dining services, including food preparation, inventory management, and customer service.Key Responsibilities:Food Service...

  • Administrative Coordinator

    3 days ago

    Westminster, Maryland, United States PeopleShare Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at PeopleShare Inc. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesData Entry: Accurately and efficiently enter data into our...

  • Warehouse Fulfillment Operations Manager

    4 days ago

    Westminster, Maryland, United States BJ's Wholesale Club Full time

    Job Summary:BJ's Wholesale Club is seeking a highly skilled and experienced Warehouse Fulfillment Supervisor to join our team. As a key member of our operations team, you will be responsible for coordinating daily warehouse activities to ensure timely and accurate order fulfillment.Key Responsibilities:Coordinate daily warehouse operations to ensure...

  • Cath Lab Supply Coordinator

    2 weeks ago

    Westminster, Maryland, United States LifeBridge Health Full time

    JOB OVERVIEWThe Cath Lab Supply Coordinator plays a crucial role in overseeing the procurement and management of specialized equipment and supplies essential for the operations of the Cath Lab. This position requires strong organizational skills and the ability to communicate effectively with various stakeholders.KEY RESPONSIBILITIES- Manage the inventory...

  • Food Service Operations Manager

    3 days ago

    Westminster, Maryland, United States Sheppard Pratt Full time

    Job Summary:We are seeking a highly skilled Food Service Operations Manager to join our team at Sheppard Pratt. As a key member of our food service team, you will be responsible for ensuring the smooth operation of our food service department, including supervising staff, managing inventory, and maintaining high standards of food quality and safety.Key...

  • Class A Truck Operator

    2 weeks ago

    Westminster, Maryland, United States TransForce Full time

    Position Overview:AVERAGE ANNUAL COMPENSATION:$93,000 Immediate Benefits Operates a tractor-trailer (day cab/sleeper), tandem trailer, and/or straight trucks on both intrastate and interstate routes to collect loads for distribution and other related food and non-food product deliveries. The Truck Operator is tasked with returning the designated loads to...

  • Manufacturing Operations Leader

    1 week ago

    Westminster, Maryland, United States System One Full time

    Manufacturing Operations Leader – Night ShiftPOSITION OVERVIEW:The Manufacturing Operations Leader is tasked with overseeing production teams in the following capacities:Oversee product manufacturing by managing production staff, coordinating and supervising workflow while adhering to and enforcing company policies and procedures. Uphold the highest...

  • Kitchen Operations Supervisor

    2 weeks ago

    Westminster, Maryland, United States Elior North America Full time

    Position OverviewWe are seeking a skilled Culinary Team Leader to join our dedicated team at Elior North America. In this role, you will be responsible for overseeing kitchen operations and ensuring that all culinary staff perform their duties efficiently and effectively.Key ResponsibilitiesSupervise and coordinate the activities of kitchen personnel to...

  • Vice President of Transit Operations

    2 weeks ago

    Westminster, Maryland, United States Knorr-Bremse Group Full time

    Vice President of Transit OperationsLOCATION:Westminster / Maryland (US-MD), United States |BRAND:Knorr Brake Company |REQUISITION ID:7026 |JOB GRADE:21 | ON-SITE/REMOTE:HybridKnorr Brake Company stands at the forefront of innovation in the design and provision of braking systems, passenger access solutions, and climate-control apparatus for a diverse range...

  • Warehouse Operations Manager

    4 days ago

    Westminster, Maryland, United States Performance Foodservice Full time

    Job Summary:We are seeking a highly skilled and experienced Warehouse Lead to join our team at Performance Foodservice. As a key member of our operations team, you will be responsible for leading a team of warehouse associates in receiving, storing, and distributing food and foodservice products.Key Responsibilities:Lead a team of warehouse associates in...

  • Line Service Technician

    3 days ago

    Westminster, Maryland, United States Skytech Inc Full time

    About the RoleSkytech Inc. is a leading provider of general aviation services, specializing in sales, service, and management of high-end aircraft. As a Line Service Technician, you will play a critical role in ensuring the safe and efficient ground operations of our aircraft.Key ResponsibilitiesAircraft Handling and Marshaling: Provide marshaling assistance...

  • Operating Room Registered Nurse

    2 weeks ago

    Westminster, Maryland, United States LifeBridge Health Full time

    Position OverviewThe Operating Room Registered Nurse (OR RN) plays a crucial role within the Nursing Department, ensuring the highest standards of care for surgical patients. This position is designed for those who are dedicated to providing safe and effective nursing care in a dynamic operating room environment.Key ResponsibilitiesPatient Care Management:...