Administrative Support Specialist

2 weeks ago


Memphis, Tennessee, United States Education and Training Resources Full time
Job Overview

POSITION SUMMARY:

The role involves executing intricate administrative functions and offering support to a department leader or manager. This position may also include training junior clerical staff.

KEY RESPONSIBILITIES:

  • Drafts business correspondence, reports, and other documents using a personal computer.
  • Prepares and organizes standard communications for approval.
  • Establishes and manages confidential documentation and records.
  • Reviews and corrects errors in grammar, punctuation, and spelling.
  • Maintains schedules and appointments; handles incoming and outgoing communications; follows up on action items.
  • Participates in departmental meetings; records notes and prepares/distributes minutes.
  • Guides new employees on organizational policies and procedures.
  • Handles phone inquiries and directs calls appropriately.
  • Procures and oversees office supplies and equipment.
  • Operates office machinery and provides instruction to others on their use.
  • Supports the center's objectives and adheres to established policies.
  • Encourages a positive workplace culture reflecting core values and standards of success.

Note: This job description is not exhaustive. Employees may be required to perform additional duties as necessary to fulfill the organization's needs.

SKILLS AND QUALIFICATIONS:

  • Ability to produce standard business documents, forms, and presentations; proficient in internet research.
  • Strong interpersonal and communication skills, both written and verbal.
  • Exceptional attention to detail and organizational abilities; adept at managing time effectively.
  • Capability to manage multiple responsibilities simultaneously.
  • Proficient in software applications such as MS Word, Excel, PowerPoint, and Outlook.
  • Competent in operating office equipment.

EDUCATIONAL REQUIREMENTS:

  • High School Diploma or equivalent.

EXPERIENCE:

  • A minimum of three years of relevant work experience.

OTHER REQUIREMENTS:

  • Must hold a valid Driver's License with a satisfactory driving record.

ADA COMPLIANCE:

In accordance with the Americans with Disabilities Act, modifications may be made to accommodate individuals with disabilities, provided such modifications do not pose significant health or safety risks or create undue hardship for the organization.

PHYSICAL REQUIREMENTS:

  • Ability to read, write, and communicate fluently in English.
  • Ability to hear and speak to convey information in person or via telephone.
  • Visual acuity to read documents and computer screens.
  • Ability to sit, stand, and move about for extended periods.
  • Dexterity to operate a computer keyboard and other office machinery.
  • Ability to kneel, bend, stoop, and reach overhead.
  • Ability to retrieve and store files and supplies; occasional lifting of light objects.

WORK ENVIRONMENT:

  • Office setting, both indoors and outdoors.


  • Memphis, Tennessee, United States MINACT Full time

    Job Summary:We are seeking an experienced Administrative Support Specialist to join our team at MINACT. As an Administrative Support Specialist, you will provide administrative support to the Operations Director and CDSS Department, ensuring the smooth operation of our business.Key Responsibilities:Provide administrative support to the Operations Director...


  • Memphis, Tennessee, United States Shelby County Full time

    Job SummaryShelby County is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our department, including performing a variety of clerical and administrative duties.Key ResponsibilitiesProcess and enter data...


  • Memphis, Tennessee, United States Personnel Services Unlimited Full time

    Job Title: Administrative Support SpecialistAre you interested in becoming a vital part of a thriving organization? Personnel Services Unlimited is seeking an Administrative Support Specialist to enhance our team. This position offers flexibility in work hours, allowing for both full-time and part-time opportunities.Key Responsibilities:Efficiently manage...


  • Memphis, Tennessee, United States DHL International GmbH Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at DHL International GmbH. As an Executive Assistant to the General Manager, you will provide administrative and clerical support, including the management of personnel records.Key Responsibilities:Provide administrative and clerical support...


  • Memphis, Tennessee, United States Metropolitan Inter-Faith Assoc Full time

    Job OverviewMission of Metropolitan Inter-Faith Association: To empower vulnerable seniors and families in distress through impactful programs. Our vision is to foster community unity through service, guided by our core values of inclusivity, integrity, individual empowerment, community service, and a balance between humanitarian efforts and sound business...


  • Memphis, Tennessee, United States Industry-Leading Manufacturer Full time

    Job SummaryThe Administrative Support Specialist plays a vital role in supporting the Human Resources Department at our Industry-Leading Manufacturer. This position assumes responsibilities beyond general administrative tasks, acting as a key contributor to the team.Key Responsibilities:Manage various administrative tasks to support human resources...


  • Memphis, Tennessee, United States Correll Insurance Group Full time

    Job OverviewCorrell Insurance Group is seeking a dedicated and professional Administrative Support Specialist to join our team. This full-time position is essential for ensuring smooth operations within our office.Position Summary:The selected candidate will be responsible for managing inquiries and providing essential information to clients and stakeholders...


  • Memphis, Tennessee, United States HireQuest Direct Full time

    Job OverviewWe are in search of an Administrative Support Specialist to enhance our team. In this role, you will undertake clerical and administrative duties that contribute to the overall success of the organization.Key Responsibilities:Compose formal communications and various documentsOrganize and coordinate appointments and eventsWelcome and assist...


  • Memphis, Tennessee, United States Royal Furniture Company Full time

    Position OverviewAt Royal Furniture Company, we pride ourselves on delivering exceptional value in furniture, appliances, and mattresses. As a family-owned business since 1946, we have cultivated a legacy of quality and service that continues to thrive under our third generation of leadership.We are currently seeking an Administrative Support Specialist to...


  • Memphis, Tennessee, United States Fourroux Prosthetics Full time

    Position OverviewA leading prosthetic facility is seeking a full-time, committed, and personable Administrative Support Specialist. The ideal candidate should possess strong organizational abilities and the capacity to handle multiple tasks efficiently in a fast-paced medical environment. Previous experience with medical insurance is highly desirable. The...


  • Memphis, Tennessee, United States Abacus Full time

    Job Overview: We are seeking a dedicated individual to provide essential administrative and clerical support within our organization.Key Responsibilities:Manage incoming phone calls and direct them appropriately.Welcome and assist visitors to ensure a positive experience.Handle the receipt and distribution of mail and packages.Execute general office tasks...


  • Memphis, Tennessee, United States Silver Tree Residential, LLC Full time

    Front Desk Administrator Company Overview: Silver Tree Residential, LLC is a leading name in the property management sector, established to manage a diverse portfolio of multi-family and senior living communities. Our mission is to deliver top-notch housing solutions to our residents, ensuring safe, tranquil, and amenity-rich environments. We pride ourselves...


  • Memphis, Tennessee, United States VERITAS HHS Full time

    Position OverviewThe Front Desk Coordinator plays a crucial role in the organization by welcoming visitors and managing communication. This position involves:Greeting Clients: Welcoming walk-in clients and ensuring they feel valued and attended to.Managing Calls: Answering incoming phone calls with professionalism and directing inquiries to the appropriate...


  • Memphis, Tennessee, United States The Tennessee Board of Regents Full time

    Job SummaryThis is a full-time permanent, fiscal year clerical, support staff position with The Tennessee Board of Regents. The Administrative Assistant 3 acts as a personal assistant, providing clerical and operational support. May oversee, coordinate flow, or check work of student workers, temporary employees, and answers inquiries from callers and routes...


  • Memphis, Tennessee, United States Baptist Memorial Full time

    Job Summary:The Customer Service Coordinator will play a vital role in supporting the sales and client services department at Baptist Memorial Health Care. This position will be responsible for coordinating business functions, generating reports, communicating with clients, and resolving problems.Key Responsibilities:Provide direction and leadership in...


  • Memphis, Tennessee, United States Shelby County Full time

    Position OverviewAs a vital member of the **Administrative Support Team** within the Division of Public Works, you will play a key role in assisting with the development, planning, coordination, and execution of various administrative and financial tasks. Your responsibilities will include utilizing relevant systems for precise database management,...


  • Memphis, Tennessee, United States Shelby County Full time

    Position OverviewAs a **Key Member of the Administrative Support Team** within the Shelby County Division of Public Works, you will play a crucial role in assisting with the development, planning, coordination, and execution of various administrative and financial tasks. Your responsibilities will include utilizing relevant systems for precise database...


  • Memphis, Tennessee, United States Shelby County Full time

    JOB OPENING: Administrative Support Specialist at Shelby County Women, Infant, and Children ProgramPosition OverviewThis position, funded by a specific grant, functions under the guidance of the Administrative Technician. The primary responsibility involves delivering clerical support mainly for the WIC program along with other associated...


  • Memphis, Tennessee, United States ASW Staffing Corporation Full time

    Job SummaryASW Staffing Corporation is seeking a highly skilled and detail-oriented Medical Support Specialist to join our team. As a Medical Support Specialist, you will play a vital role in providing exceptional patient care and administrative support in a fast-paced medical environment.ResponsibilitiesFront Desk Operations: Greet patients, manage patient...


  • Memphis, Tennessee, United States MINACT, Inc Full time

    Job OverviewPOSITION SUMMARY:The role involves delivering comprehensive secretarial and administrative assistance to the Director/Manager and various department leaders as designated.ESSENTIAL QUALIFICATIONS:Education: A High School Diploma or equivalent is mandatory. Additional college coursework is advantageous.Professional Experience:A minimum of two...