Program Assistant

5 days ago


Seattle, Washington, United States Disability Solutions Full time
Job Summary

We are seeking a highly organized and detail-oriented Program Assistant to join our team at Disability Solutions. As a Program Assistant, you will provide administrative support to our leadership team, ensuring the smooth operation of our programs and services.

Key Responsibilities:

- Schedule appointments and meetings, managing complex calendars for participants across different time zones both internal and external to the foundation.

- Coordinate and make travel arrangements, managing sophisticated schedules.

- Assist in the scheduling and planning of events such as meetings, team buildings, field visits, conferences, retreats, and presentations.

- Providing clear and consistent communication support and assistance to ensure timely responses to inquiries, both written and verbal communications (emails, meetings, etc.), and handing confidential and/or sensitive information.

- Collaborate with both internal and external partners, including field teams, while facilitating team communication and logistics. Engaging with high-level collaborators such as key partners, grantees, government officials, and consultants.

Requirements:

- Knowledge of foundation priorities and how they align with the leader, division, and team.

- Experience in an administrative job, supporting multiple principals for a sophisticated and fast-paced organization.

- Experience leading and establishing relationships to gain the respect and trust of others.

- Experience setting priorities while balancing multiple tasks.

- Ability to prioritize effectively, communicate decisions and complete tasks in a clear effective manner.

- Knowledge of how to best support and make decisions on behalf of principals and leaders, using the appropriate voice/tone and aligning with the key messages/vision/goals set by the leadership team.

- Skilled at identifying team needs and opportunities, and how to address them effectively. Experience in adopting approaches and methods to achieve results in changing environments, while helping others navigate ongoing demands of change.

What We Offer:

- Competitive hourly rate range: $29.98 to $41.98 USD for Assistants, and $49.00 for Senior Assistants.

- Opportunity to work with a mission-driven organization that values diversity, equity, and inclusion.

- Collaborative and dynamic work environment.

- Professional development opportunities.

How to Apply:

If you are a motivated and organized individual who is passionate about supporting our mission, please submit your application, including your resume and a cover letter, to [insert contact information]. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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