Project Coordination Specialist

4 weeks ago

Raleigh North Carolina, United States TranSystems Corporation Full time

Overview:


TranSystems Corporation is proud to be recognized as a leading design firm in the industry.

We are dedicated to fostering strong connections with our clients, partners, and communities, believing that collaboration leads to greater achievements.

Our approach is rooted in integrity, efficient resource management, and innovative thinking aimed at sustainable infrastructure solutions.

Core Values:
Our team embodies these principles daily: All-In Always - Passionate Problem Solvers - Driven to Serve.

Are you interested in becoming part of our team? We are on the lookout for exceptional talent to join our firm.

Key Responsibilities:

What you will be tasked with:
We are seeking a meticulous Project Accountant with strong analytical abilities.

The ideal candidate will possess outstanding written and verbal communication skills, along with a solid foundation in mathematics and the capability to manage multiple responsibilities effectively.

We value individuals who thrive under pressure in a dynamic, team-oriented environment and can prioritize tasks while knowing when to escalate issues to management.


Key project support activities include project initiation, invoicing, managing accounts receivable/payable, document handling, filing, and additional tasks as assigned by your supervisor. Proficiency in computer applications and excellent customer service skills are essential.

Potential Responsibilities Include:
- Establishing new projects and opportunities in relevant systems and securing necessary approvals
- Setting up new projects, adjusting budgets, updating timelines, and tracking approval processes
- Reviewing contract documents for billing stipulations
- Drafting subconsultant agreements and monitoring budget compliance
- Preparing and supplying documentation to internal teams
- Reviewing prebills and processing client invoices in accordance with contract requirements
- Monitoring unbilled amounts to ensure timely billing and processing
- Maintaining project files and assisting with project evaluations
- Supporting the Business Manager with office needs
- Acting as the primary contact for the office
- Managing multiple projects and adapting to changes
- Processing Accounts Payables
- Engaging in daily communication with the accounting team regarding invoicing and project setup
- Collaborating with project managers and leadership teams

Qualifications:

What you should bring:
- A minimum of 3 years of experience in an accounting role; a four-year degree may substitute for experience.

- Proficiency in Microsoft Office Suite, particularly Excel.

- Experience in frequent interactions with peers, office staff, and management.

- A collaborative approach to problem-solving, valuing diverse perspectives and promoting learning among team members.


- A commitment to fostering an inclusive workplace that values diversity and equity for all employees and stakeholders.

Preferred Qualifications:

- A four-year degree

- Experience in project accounting within the engineering or construction sectors

- Familiarity with the architectural/engineering industry

- Knowledge of Deltek products (Vision, CostPoint, VantagePoint)

Work Environment:


The characteristics of the work environment described here are typical for this role.

Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

The noise level is generally quiet, though there may be occasional activity in an open office setting.

The physical demands required for this position include regular sitting, using hands and fingers for computer operation, and effective communication.

Occasional standing, walking, reaching, climbing, and lifting up to 25 pounds may be necessary. Specific vision abilities required include the ability to adjust focus. Travel may be required.

Benefits:
- Hybrid work environment (combination of in-person and remote work)

- Comprehensive health benefits package, including wellness programs and paid leave

- 401(k) company matching

- Vacation accrual separate from sick leave.


- Eleven paid holidays with options for personal observances.

- A six-day winter break included in the vacation schedule.


TranSystems Corporation is an equal opportunity employer, committed to nondiscrimination and equal employment opportunities in all programs and activities.

All qualified applicants will be considered for employment without regard to race, color, religion, gender, age, national origin, disability, or any other status protected by law.

We strive to reflect the diversity of our country and the communities we serve.

TranSystems is dedicated to embracing diversity in all forms and creating a positive work environment that fosters innovation.


Recruiters or staffing agencies:

TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate without a current agreement on file.

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