Administrative Assistant

6 days ago

Fort Worth, Texas, United States Cummings Electrical Full time
About the Role

Cummings Electrical is seeking a highly organized and detail-oriented Purchasing / Billing Agent to join our Integrated Manufacturing team. As a key member of our operations team, you will be responsible for providing administrative support and ensuring the smooth execution of our purchasing and billing processes.

Key Responsibilities
  • Process purchase orders, including receiving requests for electrical materials and hardware, determining the best-suited vendor, and issuing PO numbers.
  • Analyze vendors for best price, quality, and delivery, and obtain vendor approval from the project team.
  • Work with various suppliers to purchase, rent, and schedule deliveries in conjunction with the logistics manager.
  • Enter and route AP invoices for approval.
  • Coordinate with account/project teams on creating, updating, and submitting invoices for client billing.
  • Assist with monthly AIA & GMP contract billing.
  • Support the site services manager with requests and tracking of travel, per diem, and housing for employees.
  • Assist with the review of accounts payable.
  • Assist with the review and application of appropriate tax implications to an order/project and distribute tax certificates for vendors as needed.
  • Assist with resolving AR/AP issues.
  • Build relationships with customers' counterparts.
  • Resolve billing discrepancies and customer issues.
  • Help manage and submit prequal information as requested by customers.
  • Manage general office supplies as required.
  • Perform vendor reconciliations at project closeout.
  • Greet and coordinate with clients/visitors.
Working Conditions
  • Mainly office-based, but may also include other work environments as required.
  • Work is generally performed in a climate-controlled office environment.
  • Primary environment: ambient room temperatures, lighting, and traditional office equipment as found in a typical office environment.
  • A considerable amount of time is spent at a desk using a computer terminal.
  • May be exposed to loud sounds and distracting noise levels, such as from office equipment.
  • Can be exposed to heavy equipment, slippery surfaces, and uneven footing on the factory floor.
  • May be exposed to moderate noise levels, such as from business office equipment and light foot traffic.
Physical Functions
  • Repeat the same mental activities.
  • Ability to operate a keyboard at efficient speed and typical business office equipment, including computer hardware.
  • Regularly required to talk and/or hear; use hands to operate objects, tools, or controls (phone, computer, printer, etc.); and reach with hands and arms.
  • Work performed causes fatigue of eyes, fingers, and other facilities because of continuous use of motor senses.
  • Vision and hearing at or correctable to normal ranges.
  • May be occasionally asked to lift, stoop, kneel, and/or move objects up to 25 pounds.
  • While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands.
  • Regular, predictable attendance is required.
  • Ability to work overtime/weekends when required.
Qualifications
  • High school diploma or equivalent.
  • Minimum 1-3 years of general accounting experience.
  • Basic Texas Sales Tax knowledge.
  • Strong verbal and written communication skills with ability to influence behaviors.
  • Ability to work independently without direct supervision.
  • Strong organizational and interpersonal skills.
  • Strong computer skills and adept at learning new software – Proficient in MS Office Suite/M365.
  • Results-driven & detail-oriented.
  • Excellent problem-solving skills.
  • Ability to prioritize and multi-task among various job duties.
  • Ability to interpret instructions and complete tasks as assigned.
  • Must possess a strong desire to provide excellent customer service to internal and external customers.

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