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Financial Operations Manager

2 months ago

Rapid City, South Dakota, United States Great Plains Tribal Leaders Health Board Inc Full time
Job Description

**Job Summary:**

The Financial Operations Manager will oversee the overall direction, coordination, and evaluation of the Great Plains Tribal Leaders Health Board Inc. (GPTLHB) Accounting and Finance operations to ensure they operate efficiently and comply with applicable laws and organizational policies.

This position will work closely with the Vice President/Chief Financial Officer (VP/CFO) and the Senior Leadership to ensure the proper management of all federal, state contracts, including the completion of all cost reporting requirements of the funding agencies and the Centers for Medicare and Medicaid Services (CMS).

The incumbent is responsible for the internal budget formulation and monitoring of the health system's financial operations, payroll, budget endorsement, and fiscal control. The incumbent will ensure that all financial transactions are properly recorded and reconciled in a timely manner.

This position will partner with the VP/CFO to provide strategic recommendations to the executive leadership based on financial analysis and projections, cost identification and allocation, and revenue/expense analysis that are in alignment with the strategic goals.

Key Responsibilities:

  • Financial and Operational Management
  • Safeguard assets and assure accurate and timely recording of all transactions by implementing disciplines of internal audits, controls, and checks across all departments.
  • Assure that management of all the financial aspects of the GPTLHB and the health system is effective and efficient and in accordance with accounting and governmental standards.
  • Completes and submits to CMS annually the required Medicare Cost Reports.
  • Performs general ledger maintenance responsibilities, including bank reconciliations, year-end closing adjustments, journal entries, and account balance analysis.
  • Manage the accuracy and productivity of day-to-day operations of accounts payable, cash disbursements, invoicing/billing, customer credits, and collections, payroll, perpetual inventory integrity, fixed asset records, general & entity accounting, and cost accounting.
  • Ensure cost recovery on all grants and awards.
  • Provide financial analysis tools to evaluate special projects, programs, capital expenditures, etc. when necessary.
  • Manage commercial banking relationships to facilitate an appropriate credit.
  • Support month-end and year-end close process.
  • Ensure quality control over financial transactions and financial reporting.
  • Manage and comply with local, state, and federal government reporting requirements and tax filings.
  • Develop and document business processes and accounting policies to maintain and strengthen internal controls.
  • Assists with budgeting, and the implementation of budgets, so as to monitor progress and present operational metrics both internally and externally.
  • Ensure that finance staff maintains financial record systems in accordance with Generally Accepted Accounting Principles and OMB Uniform Guidance and monitor the use of all funds.
  • Assists with the preparation of all financial reporting materials and metrics for funding organizations and GPTLHB board of directors; prepare and communicate monthly and annual financial statements.
  • Coordinate all audit activities.
  • Financial Analysis and Planning
  • Coordinate the preparation of the budget and financial forecasts and report variances.
  • Oversee financial reporting systems that assist in monitoring and forecasting financial targets and ensuring that finances remain within budgeted parameters.
  • Assist with development of financial corrective action plans as needed, including policy recommendations and supplemental appropriation requests if necessary.
  • Assist with the development and implementation of strategic long-range financial plans for GPTLHB and its programs, including the 5-year financial plan.
  • Analyze and evaluate the financial plans and programs to ensure that financial objectives meet business needs and fiscal health is maintained.
  • Analyze expense and revenue trends and projections and alert leadership to financial issues, concerns, and recommendations.
  • Assist with the development and implementation of fee-setting processes for GPTLHB.
  • Work with leadership in the analysis, evaluation, and presentation of fee proposals.
  • Analyze and assess the financial viability and impacts of revenue and fee projections, legislation, collective bargaining agreements, and changes in Federal, Tribal, or state regulations that would affect GPTLHB.
  • Establish and maintain an effective partnership with Federal, Tribal, state, private, and other funding agencies to promote effective financial management.
  • Ensure timely responses to audit findings to include providing recommendations and/or implementation of system and policy changes.
  • Develop and/or improve systems for supporting new financing or revenue options for programs.
  • Financial Reporting
  • Develop, improve, and issue timely monthly financial records for the President/Chief Executive Officer and the GPTLHB Board of Directors.
  • Oversee the management and coordination of all fiscal reporting activities for GPTLHB, including revenue/expenses and balance sheet reports and reports to funding agencies.
  • Responsible for the submission of expenditures reports with supporting documentation to funding agencies as required.
  • Work with the VP/Chief Financial Officer in the management and coordination of all fiscal reporting activities for GPTLHB.
  • Prepare and submit the annual Form 990.
  • Audit Preparation
  • Responsible for adhering to audit requirements for the payroll and accounts payable processes.
  • Responsible for reconciling the payroll payable accounts on a quarterly and year-end basis and preparing any adjustment entries.
  • Perform accounts payable test and prepare any adjusting entries to ensure the accounts payable is posted to the proper accounting period.
  • Strategic Development
  • Assist with long-term budgetary planning and cost management in alignment with GPTLHB's strategic plan.
  • Assure financial plans are consistent with organizational goals.
  • Assist with the alignment of financial management with short- and long-term financial planning and projections.
  • Serve as a liaison and facilitate collaboration with staff, collaborating investigators, consultants, subcontractors, evaluators, Great Plains Tribes, funding agencies, and all other contributors to organize and produce high-quality competitive applications and reports.
  • Provide assistance to staff regarding grant application-related tasks, including budget monitoring and modifications as projects progress, grants close out, as well as various funded project issues.
  • Provide grant application-related training as needed.
  • Professional Behavior
  • Effectively plan, organize workload, and schedule time to meet the demands of the position.
  • Work in a cooperative and professional manner with OHC and GPTLHB staff.
  • Treat Great Plains tribes and collaborators with dignity and respect.
  • Utilize effective verbal and written communication skills.
  • Advance personal educational development by attending training sessions and seminars as appropriate.
  • Exemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors, and guests.
  • Foster a work environment of wellness, courtesy, friendliness, helpfulness, and respect.
  • Relate well and work collaboratively with coworkers and all levels of staff in a professional manner.
  • Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation, and/or personalities.
  • Maintain and ensure organizational privacy and confidentiality.
  • Handle crisis and tolerate stress professionally.
  • Be self-directed and take proactive initiative to assist others.
  • Resolve issues with other departments and coworkers without direct supervision if needed.
  • Exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment.
  • Promote an alcohol, tobacco, and drug-free lifestyle.
  • Embrace modes of appearance and attire that reflect a professional presence.
  • Adhere to GPTLHB policies and procedures.