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Senior Corporate Secretary Executive

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

Job Summary:

We are seeking a highly skilled and experienced Corporate Secretary to join our team at MyCareersFuture. As a key member of our organization, you will play a critical role in ensuring the smooth operation of our corporate secretarial services.

Key Responsibilities:

  • Client Management:
    • Act as the primary point of contact for corporate secretarial matters for multiple client companies.
    • Build and maintain strong relationships with clients to ensure their needs are met.
    • Provide tailored advice on corporate governance and compliance issues.
  • Regulatory Compliance:
    • Ensure that each client company complies with statutory obligations, including the filing of annual returns and maintenance of statutory registers.
    • Stay up-to-date with changes in relevant legislation and regulations, advising clients accordingly.
  • Board and Shareholder Meetings:
    • Coordinate, schedule, and attend board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs) for clients.
    • Prepare and circulate agendas, board papers, and minutes of meetings.
    • Draft and circulate resolutions, ensuring that they are properly documented and signed.
  • Corporate Governance Advisory:
    • Provide expert advice on corporate governance practices, helping clients adhere to best practices and meet their statutory responsibilities.
    • Assist clients in establishing and implementing corporate governance policies.
  • Documentation and Record Keeping:
    • Maintain and update statutory registers, including Registers of Members, Directors, Secretaries, and Charges for each client company.
    • Safeguard clients' corporate documents, such as certificates of incorporation, share certificates, and company seals.
    • Ensure that all statutory records are maintained accurately and are readily available for inspection.
  • Shareholder Services:
    • Manage the issuance and transfer of shares, and handle shareholder communications and queries.
    • Administer dividend distributions and ensure compliance with all legal requirements related to shareholder matters.
  • Risk Management and Compliance:
    • Identify potential risks associated with clients' corporate governance and compliance practices.
    • Assist clients in mitigating risks by advising on best practices and compliance strategies.
  • Immigration-related Matters:
    • Application of clients' EP/DP/STVP and related pass application.
    • Oversee clients' onboarding related passes application.
  • Liaison and Coordination:
    • Liaise with external regulatory bodies, auditors, lawyers, and other stakeholders on behalf of clients.
    • Coordinate with internal teams to ensure that client needs are met efficiently and effectively.
  • Business Development Support:
    • Support business development initiatives by identifying opportunities for additional services and cross-selling other services offered by the firm.
    • Assist in onboarding new clients and providing them with a seamless transition into the firm's services.
  • Training and Development:
    • Stay updated on changes in corporate laws, regulations, and governance practices.
    • Participate in professional development activities to enhance skills and knowledge.

Qualifications:

  • Diploma or Degree in Law, Business Administration, or a related field.
  • Qualified Chartered Secretary, with membership in the Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA) or equivalent.
  • Candidates are RFA (Registered Filing Agent) Under ACCRA.
  • 5-8 years of experience in corporate secretarial services, preferably in a corporate secretarial services firm.
  • In-depth knowledge of the Singapore Companies Act and ACRA regulations.
  • Experience handling a diverse portfolio of clients is a plus.

Key Skills:

  • Strong understanding of corporate governance, compliance, and statutory requirements.
  • Excellent organizational, time-management, and multitasking skills.
  • Strong client management and interpersonal abilities.
  • High attention to detail and the ability to handle confidential information with discretion.
  • Proficiency in using corporate secretarial software and tools.
  • Strong written and verbal communication skills.