Office Coordinator Lead

4 days ago


Gainesville, Florida, United States Alachua Conservation Trust Full time
About Our Organization

Alachua Conservation Trust is a nationally accredited nonprofit land trust dedicated to protecting the natural, historic, scenic, and recreational resources in and around North Central Florida.

Job Description

We are seeking an Operations Assistant Manager to join our team. In this role, you will assist with the development and maintenance of financial and data tracking systems, coordinate with our Office & Finance Manager to ensure compliance with local, state, and federal laws, and prepare summary reports of monthly spending related to various grants and programs.

You will also draft and submit invoices and/or reimbursement requests, manage non-financial data related to operations, and attend meetings as needed. Additionally, you will assist the Executive Director and Office & Finance Manager with communications and coordination, including composing and editing correspondence, reports, and spreadsheets from rough draft or dictation.

Requirements
  • Bachelor's Degree or equivalent education and experience AND a minimum of 1-2 years of related experience working in financial management for small businesses or nonprofit organizations.
  • Experience with financial management software or platforms.
  • Ability to maintain budgets and expenditures and track multiple accounts.
  • Proficiency with typical office and data management software.
Salary and Benefits

This is a full-time position offering a competitive salary of $45,000 - $50,000 per year, depending on experience. The compensation package also includes two weeks paid vacation, two weeks sick leave, paid time off for most Federal holidays, health insurance allowance, personal stipend for equipment or supplies, and enrollment in ACT's SEP-IRA retirement plan after 180 days employment.

How to Apply

Candidates should submit a cover letter, resume, and three references by email to: act.tkay@gmail.com.



  • Gainesville, Florida, United States My Florida Corp Defunct Full time

    Job SummaryThis is an exciting opportunity to join our team as an Office Coordinator Lead. You will be responsible for providing administrative support to senior staff members, developing and maintaining accurate records, and assisting with the preparation of presentations and documents.Key ResponsibilitiesCoordinate meetings, travel arrangements, and...

  • Office Coordinator

    3 weeks ago


    Gainesville, Florida, United States University of Florida Full time

    Job OverviewThe University of Florida seeks an experienced Office Coordinator to provide administrative support to the School Director's office. This is a critical role that requires strong organizational skills, attention to detail, and excellent communication abilities.In this position, you will be responsible for managing the Director's calendar,...


  • Gainesville, Florida, United States Northeast Georgia Health System Full time

    Job Title:Medical Office CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Northeast Georgia Health System.Key Responsibilities:Schedule appointments, manage patient flow, and maintain accurate records.Process referrals, obtain necessary authorizations, and communicate with patients...


  • Gainesville, Florida, United States Quadrant Inc Full time

    About This OpportunityWe are seeking a highly motivated and organized Medical Office Coordinator to join our pediatric practice in Gainesville, VA. In this role, you will be responsible for coordinating patient flow, managing medical records, and performing various administrative tasks.Responsibilities:Escort patients to exam rooms and conduct vital sign...


  • Gainesville, Florida, United States SIMEDHealth Full time

    About SIMEDHealthSIMEDHealth is a leading healthcare provider dedicated to delivering exceptional patient care and services. Our team is comprised of highly skilled professionals who are passionate about making a difference in the lives of our patients.Job OverviewWe are currently seeking a highly motivated and experienced Primary Care Medical Office...


  • Gainesville, Florida, United States Choreograph Gainesville Full time

    We are seeking a highly skilled Business Office Assistant to join our team at Choreograph Gainesville. This role is an excellent opportunity for individuals who are detail-oriented, organized, and possess exceptional communication skills.Job Summary:This position is responsible for assisting with monthly billing and collection processes, processing invoices...


  • Gainesville, Florida, United States SIMED Full time

    OverviewSIMEDHealth is a leading healthcare provider with a dynamic and fast-paced work environment. Our team is dedicated to delivering exceptional patient care, and we are seeking a skilled Front Desk Receptionist / Clinic Assistant to join our Gainesville, FL office.


  • Gainesville, Florida, United States Family Practice Full time

    Job OverviewWelcome to Family Practice, a dynamic and growing healthcare organization seeking a skilled Medical Receptionist to join our team. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our medical office.The successful candidate will possess excellent communication and organizational skills,...


  • Gainesville, Florida, United States SIMED Full time

    Job DescriptionSIMEDHealth is a leading healthcare provider seeking highly skilled and dedicated individuals to join our team in Gainesville, FL. As a Front Desk Receptionist/Clinic Assistant, you will play a crucial role in ensuring the smooth operation of our clinics.About SIMEDHealthWe are committed to providing exceptional patient care and service. Our...


  • Gainesville, Florida, United States Dental Office Full time

    Join Our Team!We are a dynamic dental office seeking a highly motivated and detail-oriented Front Desk Coordinator to join our team. If you have a passion for delivering exceptional patient care and excellent customer service, we encourage you to apply.Key Responsibilities:Scheduling patientsInsurance verificationBilling and collecting...


  • Gainesville, Florida, United States Family Practice Full time

    Job OverviewWe are seeking a skilled Medical Receptionist to join our team at Family Practice in Gainesville, VA. As a key member of our administrative staff, you will be responsible for providing exceptional patient care and ensuring the smooth operation of our medical office.


  • Gainesville, Florida, United States State of Florida Full time

    About the OpportunityThis Administrative Assistant I position offers a unique chance to join the State of Florida's team and contribute to the organization's mission. With a strong focus on administrative support, you will have the opportunity to develop your skills and expertise in a dynamic and fast-paced environment.ResponsibilitiesProvide administrative...


  • Gainesville, Florida, United States HCA Florida North Florida Hospital Full time

    HCA Florida North Florida Hospital is a leading provider of healthcare services, offering a comprehensive range of medical and surgical care to patients in North Central Florida.Job SummaryThe Clinical Nurse Coordinator (CNC) plays a vital role in ensuring the delivery of high-quality patient-centered care and coordination of all functions in the...


  • Gainesville, Florida, United States Choreograph Gainesville Full time

    Company OverviewChoreograph Gainesville is a leading provider of senior living communities, with a growing portfolio of over 350 communities across the United States. Our company prides itself on its innovative 'Experiential Living' philosophy, which prioritizes lifestyle customization and exceptional resident experiences.


  • Gainesville, Florida, United States HCA Florida North Florida Hospital Full time

    About the RoleWe are seeking a highly skilled Lead Nursing Coordinator to join our team at HCA Florida North Florida Hospital. As a key member of our nursing staff, you will play a critical role in ensuring the delivery of high-quality patient-centered care.As a Clinical Nurse Coordinator (CNC), you will be responsible for coordinating all aspects of patient...


  • Gainesville, Florida, United States HCA Florida North Florida Hospital Full time

    HCA Florida North Florida Hospital is a leading healthcare provider in the region, and we are seeking an experienced Clinical Nurse Coordinator to join our team. As a Clinical Nurse Coordinator Pulmonary, you will play a crucial role in ensuring high-quality patient care and outcomes.Salary: $80,000 - $110,000 per yearAbout the Role:The Clinical Nurse...


  • Gainesville, Florida, United States MSCCN Full time

    We are seeking a highly skilled and detail-oriented Senior Administrative Officer to join our team at MSCCN. In this role, you will provide exceptional administrative support to our leadership and contribute to the success of our organization.About UsMSCCN is a leading provider of nursing education and career development opportunities. We are committed to...


  • Gainesville, Florida, United States Securitas Inc. Full time

    Job SummaryThe Security Supervisor Lead is a critical role within Securitas Inc. responsible for overseeing security operations at client sites. This position requires strong leadership and communication skills, with the ability to effectively manage teams and ensure seamless execution of security protocols.About UsSecuritas Inc. is a leading provider of...


  • Gainesville, Florida, United States SIMED Full time

    SIMEDHealth, a leading provider of healthcare services, is seeking a Medical Office Support Specialist to join our team in Gainesville, FL. This role offers a competitive salary of $45,000 - $55,000 per year.Job Description:Ensure seamless clinical day management and patient flowAssist MDs with procedures, respond to patient inquiries, and coordinate...


  • Gainesville, Florida, United States HCA Florida North Florida Hospital Full time

    OverviewHCA Florida North Florida Hospital is a leading medical institution in the region, providing comprehensive care to over 31.2 million patients annually.Salary RangeThe estimated annual salary for this position is between $80,000 to $110,000, depending on experience and qualifications.Job DescriptionWe are seeking a highly skilled Clinical Nurse...