Assistant City Clerk

2 weeks ago

Seattle, Washington, United States City of Burien Full time
Job Overview

The City of Burien is dedicated to fostering an inclusive environment that values diversity and promotes equitable treatment for all individuals.

We are seeking a highly organized and detail-oriented professional to join our City Clerk's Office. This role involves performing a variety of complex administrative, legislative, and technical tasks to support the maintenance of official municipal records.

Key Responsibilities

  • Assist in preparing agendas and documentation for City Council meetings, including drafting minutes and ensuring accurate record-keeping.
  • Facilitate the setup and logistics for council meetings, ensuring all materials are ready and accessible.
  • Attend City Council meetings to provide support and document proceedings.
  • Manage the publication, recording, and distribution of City Council actions, ensuring compliance with established protocols.
  • Serve as a backup custodian for official municipal records and the corporate seal.
  • Oversee the Public Records Disclosure process, ensuring timely and accurate responses to requests.
  • Assist in the preparation and dissemination of official legal notices in accordance with legal requirements.
  • Provide notary public services and assist with voter registration.
  • Coordinate local elections in collaboration with the appropriate election authorities.
  • Support the appointment process for citizen advisory committees to ensure timely filling of vacancies.
  • Review and edit draft ordinances and resolutions for clarity and compliance.
  • Ensure adherence to City Council policies and procedures.

Additional Duties

  • Conduct administrative and research tasks to support the City Council and facilitate communication between departments.
  • Assist in budget preparation related to the City Clerk's Office.
  • Participate in various committees as needed.
  • Provide backup support at the front desk as required.
  • Perform other related duties as assigned.

Supervisory Role

This position may involve supervising the Records Coordinator and providing direction to clerical staff, volunteers, or interns.

Qualifications

The ideal candidate will possess a Bachelor's degree in public administration or a related field, along with three years of relevant administrative or municipal records management experience. A combination of education and experience that meets the job requirements will also be considered.

Special Requirements

  • Certification as a Municipal Clerk is preferred or must be obtained within two years of hire.
  • A valid Notary License must be acquired within three months of hire.
  • Attendance at all City Council meetings is required for support purposes.
  • Successful completion of a pre-employment background check is mandatory.

Commitment to Diversity

The City of Burien is an Equal Opportunity Employer, ensuring fair employment practices for all individuals regardless of their background.

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